Academic Program Coordinator

About the Organization

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation, and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

The Samueli School of Engineering educates approximately 5,000 students (4,000 undergraduates and 1,000 graduates) with an integrative approach that blends fundamentals, research, and hands-on experience. The School's faculty members are leaders in their disciplines who have achieved worldwide recognition for their research and dedicated teaching. The School includes six academic departments and a broad range of associated research and administrative units.

The Stacey Nicholas Office of Outreach, Access and Inclusion (OAI) advances UCI's commitment to inclusive excellence by supporting the recruitment, retention, and graduation of undergraduate and graduate students in engineering, while fostering representation, opportunity, and belonging.

About the Role

The Academic Program Coordinator is responsible for providing a wide range of academic program coordination in collaboration with the Office of Outreach, Access and Inclusion (OAI) leadership. The position develops programs and events throughout the year aimed at attracting a wide range of K-14 students.

Responsibilities

• Develop program logistics, marketing, and communication.
• Handle participant recruitment, screening, and confirmation.
• Coordinate venue setup and breakdown, AV setup, and catering.
• Manage event purchases, travel, parking, and transportation.
• Schedule workshops, speakers, seminars, and manage itineraries and travel reimbursement.
• Coordinate education and outreach activities, including management of K-14 outreach activities, scheduling with local communities, and organizing facilitators, faculty, students, and staff.
• Serve as a historian of program logistics and data for program evaluation.
• Support the director and others with data gathering, maintenance, and retrieval.
• Track and compile budget expenditures and related documents for the fiscal officer.
• Maintain stock of supplies, place program orders, and provide general administrative support.

Requirements

• Knowledge and experience working with a diverse student population, with sensitivity to culture, race, ethnicity, gender identity, sexual orientation, and socio-economic status.
• Knowledge and understanding of K-14 education.
• Knowledge of higher education institutions (UC, CSU, CC, etc.), admissions and financial aid requirements, and the ability to interpret policies and procedures to youth, parents, and school representatives.
• Experience advising and supporting educationally disadvantaged and academically at-risk students regarding postsecondary opportunities and careers.
• Ability to maintain cooperative relationships with school district administrators, school counselors, principals, teachers, and community contacts and partners.
• Thorough knowledge of high school graduation and college entrance requirements.
• Skill and ability to carry out effective program outreach efforts.
• Skill and ability to develop effective program marketing communications and initiatives to attract target audiences.
• Skill and ability to effectively engage and communicate verbally and in writing with diverse student/parent populations and internal/external stakeholders.
• Skill and ability to gather, organize, and archive retrievable data.
• Skill and ability to plan and execute program event planning with attention to detail and proactive contingency planning.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Skill and ability to independently prioritize and execute tasks in a timely manner.
• Working knowledge of Microsoft and Google Suite and other computer application programs.
• Ability to use own transportation to attend offsite meetings and events.
• Skill and ability to work collaboratively as part of a team and as an individual.
• Ability to use discretion and maintain confidentiality.
• Bachelor's degree in a related area and/or equivalent experience/training.
• 3-5 years of experience coordinating academic programs.
• Valid driver's license, driving record in accordance with local policies/procedures, and/or enrollment in the California Employer Pull Notice Program.

Preferred Qualifications

• Knowledge of UC travel and reimbursement policy.
• Prior experience working with academic programs.

Benefits

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.

Pay

The expected pay range for this recruitment is $27.35 - $30.00 (hourly).

Conditions of Employment

• Background check and Live Scan.
• Employment misconduct disclosure requirement.
• Legal right to work in the United States.
• Compliance with vaccination policies.
• Adherence to smoking and tobacco policy.
• Drug-free environment.
• Additional conditions may apply, including California Child Abuse and Neglect Reporting Act, E-Verify, and pre-placement health evaluation.