Academic Department Coordinator - Environmental Studies

Amherst College invites applications for a part-time (20 hours per week), year-round Academic Department Coordinator position in the Environmental Studies department.

Pay

The expected salary range for this job opportunity is $27.00–31.00 per hour. The salary offered will vary based on relevant education, training, experience, tenure status, and other nondiscriminatory business considerations.

Benefits

Amherst College provides a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

Responsibilities

• Faculty Support
  • Attend department meetings and support the chair in preparing relevant materials
  • Assist in faculty searches, including coordinating search process logistics
  • Assist with reappointment, tenure, and promotion processes
  • Handle clerical, ordering, and scheduling tasks for the department
• Curricular Support
  • Update course information in the Course Catalog, CPI, and Workday
  • Assist with course logistics
  • Assist with departmental majors' records
  • Manage the course evaluation process for non-tenured faculty
  • Communicate between the department and the registrar's office regarding courses, majors, graduating seniors, and other academic matters
  • Coordinate the department's majors' annual prizes and fellowships
• Event Management
  • Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
  • Coordinate venues, receptions, and publicity for all departmental events
• Budget Support, Financial Transactions, and Student Employment
  • Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday
  • Assist principal investigators with grant reporting and expenses, if required
  • Process purchase orders, invoices, and reimbursements
  • Create budgets in collaboration with the department chair and director of academic finance
  • Coordinate and maintain student and casual hiring
• Communications and Office Management
  • Maintain department website and electronic files
  • Scheduling and stocking of supplies in departmental common space(s)
  • Serve as the liaison between the department and students, faculty, and staff across campus, and the wider community

Serves as the first point of contact for the department on campus and is required to work on campus 80% of weekly hours when classes are in session.

Requirements

• High School Diploma or Equivalent
• 1 year of related experience
• Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
• Ability to take initiative, work independently, and work collaboratively
• Demonstrated high level of attention to detail
• Sensitivity to issues of confidentiality
• Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
• Experience working collaboratively with a diverse community
• Successful completion of required background and reference checks

Preferred Qualifications

• Associate's Degree
• 3 years or more of related experience at a higher education institution
• Experience working with Workday or other ERP software