Academic Department Coordinator (American Studies and Anthropology/Sociology)

Amherst College invites applications for a part-time (20 hours per week), academic-year (42 weeks per year) Academic Department Coordinator position supporting the American Studies and Anthropology/Sociology departments.

Pay

The expected salary range for this job opportunity is $27–$30 per hour. The salary offered will vary based on relevant education, training, experience, tenure status, and other nondiscriminatory business considerations.

Benefits

Amherst College provides a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families.

Responsibilities

• Faculty Support
  • Support the chairs and faculty in carrying out departmental business according to the academic calendar
  • Coordinate and attend departmental meetings, prepare relevant materials, and take meeting minutes, as appropriate
  • Assist in reappointment, tenure, and promotion processes, including managing the course evaluation and retrospective letter process for tenure-line faculty, maintaining records, and preparing materials for review
  • Assist in faculty searches, including coordination of search process logistics
  • Coordinate the department's annual prizes and fellowships for majors
• Curricular Support
  • Update course information in the Course Catalog, CPI, and Workday
  • Assist with course logistics
  • Assist with majors' records
  • Communicate between the department and the registrar's office regarding courses, majors, graduating seniors, and other academic matters
  • Coordinate majors' annual prizes and fellowships
• Event Management
  • Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
  • Coordinate venues, receptions, and publicity for all events
• Budget Support, Financial Transactions, and Student Employment
  • Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday
  • Process purchase orders, invoices, and reimbursements
  • Create budgets in collaboration with the department chair and director of academic finance
  • Coordinate and maintain student employment
• Communications and Office Management
  • Maintain departmental website and electronic files
  • Handle scheduling and stocking of supplies in departmental common space(s)
  • Serve as the liaison between the department and students, faculty, and staff across campus, and the wider community

This position requires working on campus four days a week when classes are in session and calls for a proactive, adaptable individual who can assist with all administrative tasks across multiple disciplines and work collaboratively with diverse groups of colleagues.

Requirements

• High School Diploma or equivalent
• 1 to 3 years of related experience
• Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
• Ability to take initiative, work independently, and work collaboratively
• Demonstrated high level of attention to detail
• Sensitivity to issues of confidentiality
• Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
• Experience working collaboratively with a diverse community
• Successful completion of required reference and background checks
• An acceptable criminal offender records information (CORI) check

Preferred Qualifications

• Associate's degree
• Three years or more of related experience at a higher education institution
• Experience working with Workday or other ERP software