Academic Department Coordinator (Latinx & Latin American Studies, Asian American & Pacific Islander Studies, & Biochemistry/Biophysics)

About the role

The Academic Department Coordinator supports three interdisciplinary programs at Amherst College: Latinx and Latin American Studies (LLAS), Asian American and Pacific Islander Studies (AAPI), and Biochemistry/Biophysics (BCBP). This is a 30-hour-per-week position during the academic year (42 weeks; no hours for 10 weeks in the summer).

Responsibilities

• Attends program meetings and supports the chair in preparing relevant materials
• Handles clerical, ordering, and scheduling tasks for the program
• Updates course information in the Course Catalog, CPI, and Workday
• Affixes course logistics, assists with majors' records, and communicates between the program and the registrar's office regarding courses, majors, graduating seniors, and other academic matters
• Collaborates with the program to coordinate majors' annual prizes and fellowships
• Coordinates honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
• Organizes venues, receptions, and publicity for all events
• Administers and tracks expenses for program and gift accounts; reconciles monthly expenses; and monitors balances in Workday
• Processes purchase orders, invoices, and reimbursements
• Collaborates with the program chair and director of academic finance to create budgets
• Coordinates and maintains student employment
• Maintains program website and electronic files
• Schedules and stocks supplies in program common spaces
• Serves as the liaison between the program and students, faculty, and staff across campus, and the wider community

Qualifications

• High School Diploma or equivalent
• 1 to 3 years of related experience
• Strong written and verbal communication, interpersonal, time-management, organizational and customer-service skills
• Ability to take initiative, work independently, and work collaboratively
• Demonstrated high level of attention to detail
• Sensitivity to issues of confidentiality
• Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
• Experience working collaboratively with a diverse community
• Successful completion of required reference and background checks
• An acceptable criminal offender records information (CORI) check

Benefits

Amherst College provides a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. For more information, click here.