Academic Assistant I or II-Noyce

About the role

The Academic Program Support Assistant team provides administrative and technical support of the educational mission at Grinnell College, collaborating with other administrative professionals across campus to meet the needs of faculty and the academic program more generally.

Responsibilities

• Provide administrative, logistical, and financial support for science office operations, including faculty support, office coverage, purchasing, budget administration, travel and honoraria processing, and financial recordkeeping, and support for departmental budget planning and stewardship in accordance with institutional policies and procedures.
• Career Office Operations: Coordinate conferences, workshops, lectures, meetings, events, and special projects by managing scheduling, logistics, communications, technology, travel, and guest visits while ensuring compliance with institutional policies and budgets.
• Faculty Recruitment and Hiring: Provide administrative support assistance for faculty searches by collaborating with campus partners to coordinate applicant workflows through online recruitment systems; schedule interviews, presentations, meetings, and campus visits; organize candidate travel, lodging, itineraries, reimbursements, and hospitality arrangements; maintain the online presence of faculty, departments, and divisions; assist with online application processes; and serve as a liaison among candidates, search committees, faculty, and administrative offices.
• Academic and Research Support: Assist faculty with processing electronic course reserves, provide basic technological support for classroom teaching, offer logistical support for faculty research, and follow best practices for document and digital accessibility.

Requirements

This role requires the ability to maintain confidentiality, to communicate effectively with diverse individuals, to utilize independent judgment, to learn quickly, to employ problem-solving skills, and to adhere to accessibility best practices.

Qualifications

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and familiarity with online recruitment systems.
• Ability to work independently and manage multiple tasks simultaneously.
• Experience with event coordination and travel management.
• Knowledge of academic and research support services.

Skills

• Administrative support.
• Event coordination.
• Faculty recruitment and hiring.
• Academic and research support.

Benefits

Grinnell College offers a competitive benefits package including health insurance, retirement savings plans, and paid time off.

Pay

Salary range: $45,000 - $55,000 annually.

Schedule

Full-time position, 40 hours per week.