Academic Programs Assistant 2

About the role

Provides administrative assistance to the undergraduate program.

Responsibilities

• Serve as a general resource on pertinent policies and procedures
• Provide administrative support to the Assistant Director of Undergraduate Programs
• Act as the first point of contact for students, faculty and visitors
• Affiliate with classroom scheduling
• Enter data into online systems
• Affiliate with coordination and data collection for teaching assignments and catalog updates
• Manage end of term evaluations
• Track enrollment statistics
• Affiliate with grade collection
• Manage student database records and provide reports to assist with degree tracking and other data
• Act as the primary resource for students and faculty regarding the submission of the undergraduate thesis
• Affiliate with tracking petitions and student paperwork
• Manage access to MechE student space in collaboration with the MIT Card Office
• Act as a liaison with MechE’s IT support with regard to student computer accounts
• Affiliate with tracking student paperwork and petitions
• Provide counsel and advice to students

Requirements

• High school diploma and a minimum of five years of related experience
• Familiarity with Microsoft Word and Excel
• Accurate typing and proofreading skills
• Strong attention to detail
• Excellent interpersonal skills and ability to work with a diverse group of people
• Discretion when handling confidential material
• Able to handle and prioritize multiple duties simultaneously and remain focused despite frequent interruptions
• Strong interest in working with students and faculty
• A desire to work in a team environment

PREFERRED

• Bachelor’s or advanced degree
• MIT experience