Academic Assistant
Job Summary
The College of Arts & Sciences seeks an Academic Assistant to support the department of Psychology, Neuroscience and Animal Behavior. This role provides high-level administrative support to the departments. Ideal candidates possess strong organizational and communication skills, initiative, professionalism, adaptability, and the ability to translate ideas into action.
Job Duties
Collaborate with the Faculty Department/Program chairs to ensure the completion of processes within the academic cycle.
Provide support to department faculty, including a wide variety of tasks and working with diverse needs.
Manage the department workflow and prioritize tasks independently.
Manage departmental hiring of students, faculty, and staff, including posting positions, coordinating interview logistics, onboarding and supervision as needed.
Oversee, reconcile, and process expenses and invoices for multiple budgets within the department, including faculty and program funding.
Place orders for supplies and collect information from new vendors, establishing them in Workday as approved suppliers.
Execute events within the department from start to finish, including contracts, travel, and day-of logistics.
Create a variety of marketing and promotional materials for distribution to the campus community.
Process expenses and honorarium payments for events.
Maintain social media and web presence on behalf of the department/program.
Manage and modify the course catalog, collaborate with the chair/faculty on the course schedule, and compile data and analytics reports.
Oversee the daily operation of the department, schedules and attends department meetings, creates agendas, and takes meeting minutes.
Serves as a welcoming, initial point of contact for internal and external constituents.
Qualifications
A High School Diploma or GED
Three years of administrative/office experience
Demonstrated knowledge of computers and software such as Google drive word processing, spreadsheet, email and calendaring applications
Strong written and verbal communication skills
Exceptional customer service skills, strong attention to detail, and ability to prioritize deadlines and successfully manage multiple priorities
Proactive approach to projects, problem solving, communication needs, and planning
Ability to handle sensitive confidential information in a responsible and appropriate manner
Proactive approach to projects, problem solving, communication needs, and planning
Ability to handle sensitive confidential information in a responsible and appropriate manner
Proactive approach to projects, problem solving, communication needs, and planning
Ability to handle sensitive confidential information in a responsible and appropriate manner
Familiarity with using Google Workspace, Microsoft Office Suite, Workday
Interest in learning or proficiency with managing social media accounts (FB, LinkedIn, Instagram)
Physical Requirements
Office environment/no specific or unusual physical or environment demands
Work Setting
On Campus; Office Setting
Reporting Structure
Reports to Department Co-Chairs
Salary Range
$16.00 - $20.00 per hour
Benefits Eligible
Full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to): Flexible scheduling options determined by role; Medical, prescription drug, vision, dental, life, and long-term disability insurance optionsAn outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.A comprehensive employee wellness program including program incentivesA myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card
Inclusive Excellence
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-Verify
Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.