Academic Administrative Assistant - Physics & Psychology - Team South

About the role

The Academic Administrative Assistant supports department chairs, program directors, and faculty. They provide administrative support to ensure efficient operation of the Office of the Provost and Dean of the College.

Responsibilities

• Support department chairs, program directors, and faculty.
• Maintain accurate budget records and reconcile budgets.
• Assist with accessing, manipulating, and preparing presentation data for departmental and program planning, assessment, accreditation, and grant writing.
• Aid in tenure-track and term faculty recruitment and hiring.
• Afford basic classroom technology support and course materials as needed.
• Coordinate travel arrangements for faculty members.
• Liaise with IT and perform basic troubleshooting for faculty members.
• Oversee the organization of the department.
• Keep records, order supplies, maintain equipment, manage bulletin boards and shared spaces.
• Maintain the department website, social media, and newsletter.
• Advertise student opportunities and organize materials.
• Manage logistics, preparations, and publicity for meetings and events.
• Hire, train, supervise, and approve timesheets for student workers including tutors and teaching assistants.
• Collaborate and maintain relations with departments across campus.
• Report building concerns and needs to Facilities.
• Attend Academic Administrative Assistant (AAA) meetings and training sessions.
• Provide support to and serve as a backup to other AAAs, departments, and programs as needed.

Requirements

This is a salaried, non-exempt position. While the position is paid on a salary basis, it is eligible for overtime compensation in accordance with the Fair Labor Standards Act (FLSA) and College policy. Employees in this classification are required to accurately record all hours worked. FTE: 1.0. Work Schedule: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm during the academic year; no work is required in the summer, but your pay continues throughout the summer. Term: Mid-August to Mid-June. Work Location: On Campus. Salary: $38,844.

Qualifications

• Education: High school diploma or equivalent.
• Experience: 1+ year of office or administrative experience, or relevant experience.
• Preferred Qualifications: Bachelor’s Degree, 3+ years office or administrative experience; experience working in an academic environment.

Skills

Essential skills include proficiency in Microsoft Office Suite, ability to manage multiple tasks simultaneously, excellent communication and interpersonal skills, and the ability to work independently and as part of a team.

Benefits

Includes a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off.

Pay

$38,844

Schedule

Standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm during the academic year; no work is required in the summer, but your pay continues throughout the summer.