Social Science and Humanities Administrative Assistant

Essential Duties and Responsibilities

• Perform general office duties to include answering the telephone; routing telephone calls/messages to appropriate persons; preparing correspondence and memos; maintaining up-to-date files; keeping files current; and opening, sorting, and distributing incoming mail and correspondence to respective chairs and faculty.
• Prepare/submit online requisitions for goods and/or services to the Enterprise Resource Planning (ERP) system (i.e., Jenzabar).
• Prepare reports as needed.
• Prepare/maintain databases as needed.
• Maintain accurate budgetary records.
• Greet and serve all visitors, students, faculty, staff, and administrators.
• Cook up and coordinate departmental meetings and conferences.
• Attend meetings as requested and serve as recorder. Compile, transcribe, and distribute minutes of meetings.
• Aid faculty members in making arrangements and preparing documents necessary for travel to/from professional meetings, workshops, or conferences (e.g., obtain flight information (times, costs, etc.), request for authorization of travel form, expense report form, etc.).
• Keep the Department Chairs and the Office of Academic Affairs apprised of matters, persons, events, and occurrences that may positively or objectively affect the departments.
• Supervise college work-study personnel.
• Other duties as assigned by a Department Chair.
• Perform other duties as assigned by the Executive Assistant to the Provost and/or the Provost and Vice President of Academic Affairs.

Qualifications

• Evaluation: Performance of this job will be evaluated in accordance with the Professional Development Plan (PDP) and/or the College’s evaluation instrument for staff.
• Physical Requirements: Lifting: —- 5%; Standing: —- 20%; Sitting: —- 60%; Walking: —- 10%; Running: —- 5%.

Paine College is an Equal Opportunity, Affirmative Action employer.