Academic Administrative Assistant - English Department

About the role

The English Department at Williams College is seeking an Academic Administrative Assistant to support the department's operations. This role serves as the primary point of contact and information resource for students and visitors, assisting with various administrative tasks under the supervision of the department chair.

Responsibilities

• Serve as primary point of contact and information resource for students and visitors
• Monitor and manage departmental budgets and expenditures
• Assist department chair in various administrative tasks and maintain records
• Submit course offerings, organize classroom assignments, and course evaluations
• Aid in staff and faculty recruitment and hiring process (e.g., arranging advertisements for positions, organizing campus visits by candidates)
• Manage the employment of student teaching assistants
• Manage departmental communications, including email, website, and social media
• Organize publicity, travel, and arrangements to support guest lecturers and unit programming events
• Maintain confidential materials used in faculty evaluations and the preparation of materials for reports and record keeping
• Facilitate general office duties (e.g., request work orders, contact external vendors, oversee printers, assist with course preparation, order supplies)

Qualifications

• Associates degree or equivalent is required
• Between 2-5 years of relevant experience is required
• Experience with Workday, Google Office Suite, Microsoft Office, and Adobe is preferred
• Attention to detail, strong organizational, problem-solving, and communication skills
• Excellent word processing and data entry; financial record keeping and budgeting skills
• Proofreading and editing skills
• Willingness and the ability to learn new software as necessary, including to help keep departmental website up to date

Benefits

This 35-hour per week, year-round (12-month) position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $25 to $27.50, commensurate with experience.