Academic Department Assistant

About the role

The Academic Department Assistant supports the administrative functions of one or more academic departments or programs as assigned.

Responsibilities

• Reception and office administration: First point of contact for students and faculty; receive and distribute mail and deliveries; orient/setting up offices, supplies, computers, access and mailboxes for departmental personnel; create and track Facilities work orders; maintain shared office supplies; maintain department administrative files; record, transfer, and transcribe data as requested.
• Student workers: Process hiring documents in conjunction with Beyond Barnard; train and assign daily tasks under the direction of the Department Manager.
• Events: Coordinate and support the execution of department programs or events, including space reservations, catering/food orders, AV services, vendor management, invitations, and publicity.
• Communications: Send out newsletters and announcements; update departmental websites and maintain department communication tools.
• Course & Instructor Support: Post course information and schedule in academic systems; maintain an archive of department syllabi and theses; track majors and record assignment of major advisors; maintain enrollment lists for courses; assist faculty with COI (“Committee on Instruction”) course proposal documentation; collate academic dossiers and documents for Advisory Committee on ATP (“Appointments, Tenure, Promotion”); data entry including financial, employee, student, course, and others as assigned.
• Data Entry: Initiate and reconcile department purchases, invoices, reimbursements, and expense reports; coordinate application flow, candidate visits, and reimbursements related to instructional hiring processes.
• Maintain familiarity with relevant administrative college policies, as required.
• Other duties as assigned, including reassignment of constituent departments and academic programs within the administrative cluster based on evolving operational needs.

Qualifications & Requirements

• Required Qualification Summary: High School Degree or GED and two years of college and 3-5 years related experience. Strong organizational ability and a broad range of office skills. Strong computer skills & experience with word processing, spreadsheets, email, and calendaring. Ability to set priorities, work under pressure, and balance competing responsibilities. Tact and good judgment in dealing with a variety of constituencies. Strong communications skills, both written and verbal.
• Preferred Qualifications: Bachelor’s degree and 1-3 years related experience.

Company

Barnard College

Time Type

Full time