Academic Administrative Assistant

Major Responsibilities

• Support academic leadership with day-to-day administrative tasks
• Support and work with academic administrators on major school events, including attendance at evening events, such as Back to School Night, 8th Grade Graduation, etc.
• Cookordinate with academic administrators to implement student-centered events such as Parent/Guardian Conferences, Portfolio Days, Presentation Night, etc.
• Cookordinate with academic administrators to implement student-centered projects such as service learning, field trips and overnight trips
• Aid academic administrators and faculty/staff clerks with scheduling and organization around all school faculty and staff meetings, such as Opening & Closing Meetings and Professional Development Days, etc.
• Registrar
• Manage student transcript requests
• Support management of student records for accuracy and completeness for all Lower School and Middle School grading periods
• Partner with the High School Transition Coordinator to support the HS process with academic documents
• Aid the Director of SIS & Data Operations with content collection for various portals, data migration projects, forms, etc.
• Aid the Division Heads to support the academic progress reporting process
• Aid the Division Heads in the creation of onboarding events for families, students and teachers new to SFFS
• Assist the Director of SIS & Data Operations with database maintenance (e.g. duplicate records)
• Assist with meetings related to the academic administration, such as share agendas, take notes, calendaring, etc.
• Support academic administrators on school communications throughout the year
• Consider upcoming events and help to coordinate with academic administrators
• Assist the Director of SIS & Data Operations with database maintenance (e.g. duplicate records)

Requirements & Qualifications

• Bachelor’s degree or equivalent, with 2 or more years of relevant administrative experience
• Experience with Google Suite (mail, calendar, docs, etc.), Microsoft Office Suite, and work with databases (Veracross)
• Trained or willing to train in First Aid
• Background check, fingerprinting and pass TB screening
• Spanish speaker is a plus
• Flexibility to work occasional evenings/weekends/overtime during busy times
• Ideal candidates will possess the following:
• Ability to work independently and as a collaborative team member
• Professional demeanor, with ability to remain poised under pressure
• Discretion and ability to handle confidential information and situations, ability to exercise judgment and prioritize work
• Ability to work equally well with a diversity of constituents including students, parents, faculty, staff, administrators, alumni and vendors

Physical requirements

• Reach with hands and arms, and must occasionally lift and/or move up to 10 pounds.

Compensation and Benefits Summary

• Competitive, exempt salary based on experience and qualifications
• Excellent benefits offered including medical, dental, vision, life insurance and matching 403(b)
• Salary Range: $28.00 to $37.00 hourly