Academic Administrative Assistant, Applied Technology and Professional Services

About the Role

In providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head, the Academic Administrative Assistant must develop a thorough knowledge of the academic programs, student services, and College processes related to the department. This position is located on the Pensacola Campus and reports to the Department Head, Applied Technology and Professional Services.

Responsibilities

• Maintains standards of confidentiality and privacy in accordance with FERPA and the College
• Creates, manages, and executes budget expenditures upon approval by the department head
• Processes payroll and personnel documents
• Maintains, records, and processes departmental and College-related forms and reports
• Develops and maintains office files and correspondence
• Monitors, orders, and processes requisitions for department materials and supplies
• Operates office equipment
• Schedules appointments and meetings
• Assists with preparation of the annual budget
• Works effectively in a fast-paced, high-volume environment, adapting quickly to the needs of visitors and juggling multiple tasks while demonstrating professionalism and providing quality customer service
• Follows simple and complex written and verbal instructions
• Performs other duties as assigned

Qualifications

• Bachelor's degree OR associate degree and two years of related experience
• Demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting
• Internet navigation skills
• Successful results of a criminal background check are required
• Must meet the requirements of 435.04(2), Florida Statutes, related to background investigations

Schedule

The position may require availability to work flexible hours, including some evenings.

Pay

Annual Salary: $34,675.00 ($17.79/hour)

Benefits

• Comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance through the State of Florida's Group Insurance Program
• Membership in the Florida Retirement System from first day of employment for eligible positions
• Wellness program participation
• Tuition waivers and educational opportunities
• Paid sick leave
• Additional leave types are position specific

This response is AI-generated, for reference only.