(707) Administrative Analyst

Responsibilities

• Develop, document, and maintain detailed administrative procedures within Agency SOPs to improve efficiency and effectiveness.
• Ensure all administrative functions align with Agency policies and established procedures.
• Attend meetings to ensure administrative information is properly distributed, received, and adopted.
• Prepare and submit monthly status reports highlighting completed tasks using qualitative and quantitative metrics.
• Identify issues, risks, or areas of concern and provide resolution or requests for resolution in coordination with the Project Manager or COR.
• Document meetings and training attended and include in monthly reporting.
• Provide administrative support to the Front Office Assistant and Executive Assistant to the Director when unavailable.
• Address urgent matters arising during meetings and notify the Office Manager following meeting conclusion.
• Prepare and submit the annual facility management opening worksheet at the start of each fiscal year.
• Maintain facility management points-of-contact logs.
• Create, manage, and maintain Non-IT Equipment Trackers and hand receipts.
• Conduct semi-annual non-IT equipment inventories in accordance with WHS PBO requirements and submit documentation for review and signature.
• Serve as the Kastle Card Administrator, including issuing, registering, collecting, and troubleshooting building access cards.
• Maintain accurate logs of access card assignments.
• Provide onboarding packets to new employees and register HR profiles within the Agency’s enterprise management system.
• Maintain logs for membership, publications, and parking permits.
• Maintain delegating/designating authorities and professional memberships for the Director and organization (when Executive Assistant support is unavailable).
• Affirmative Action and Equal Opportunity Employer

Qualifications

• Must have an active Secret clearance.
• 3–5 years of experience providing administrative, operational, or executive support in a professional office environment.
• Bachelor’s degree in public administration, Management, Business Administration, or a related field.
• Demonstrated experience managing tasks, correspondence, documentation, and administrative workflows.
• Strong organizational, time-management, and reporting skills with the ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook) and SharePoint or similar document management systems.
• Ability to handle sensitive information with discretion and professionalism.
• Strong written and verbal communication skills, with experience supporting senior leadership or cross-functional teams.
• Experience in a federal or government contracting environment.
• Experience supporting senior leadership or executive offices.
• Familiarity with enterprise task management and access control systems.
• Highly organized and detail-oriented with strong follow-through.
• Proactive and solution-oriented; anticipates needs and resolves issues efficiently.
• Professional and discreet when handling sensitive information.
• Clear and effective communicator, written and verbal.
• Adaptable and dependable in a fast-paced environment.
• Collaborative team player with strong interpersonal skills.