26-27 Truman Primary Office Assistant

Essential Job Functions

• Effectively manage all communications between students, parents, school personnel, and other staff especially as it relates to student attendance and other counseling concerns.
• Call parents to inform them of student absences. Input attendance information into the computer (absences excused or unexcused, check in and out, ISS, parent contacts, etc.). Inform the principal of student attendance.
• Aid with registrar’s function including enrolling or withdrawing students, creating/preparing student files including immunization records, etc.
• Obtain books and other school property. Make files for new students and properly input address and other pertinent data into the computer.
• Check students in and out of school. Send messages to students as requested by parents. Notify teachers of in-school and out-of-school suspensions and appropriate assignments for those missing school. Send for homework for those missing school.
• Type on computer, word processor, or typewriter from rough draft. Compile and assist with preparing documents, reports and communications.
• Receive and direct visitors, handle telephone calls, and provide assistance or technical information concerning policies, procedures, and other details. Take and deliver messages. May assist in opening and distributing mail. May backup any other clerical position in the school.
• Input data into manual or electronic records concerning attendance of staff and students and other information. Operate two-way radio/intercom to dispatch information.
• Organize and maintain various files including confidential and tickler files. Schedule meetings and make sure all information and arrangements are completed. Operate modern office equipment including a computer and must be able to input attendance information.
• Perform other clerical functions like replenishing office supplies and tests; duplicating material; taking student ID pictures; assigning buses to students; updating bulletin boards; and keeping reception area presentable. Supervise Office Aides/Assistants. Give new students a map of the school, their schedules and assign a student aide to show them around.
• Perform other duties as assigned.

Knowledge, Skills, & Abilities

• Good customer service/people skills and to handle problems and provide information and technical assistance as requested.
• To comply with safety guidelines and policies to reduce accidents or injury to staff or to students.
• To follow school dress standards, proper attendance or leave policies, and other work-habits concerns for staff.
• Creativity, initiative and effective problem solving are critical to the success of the position.
• Utilize discretion, ingenuity and independent judgment due to the complexity of the job.