Office Assistant - Human Resources

Job Location

The office assistant works at the St. Louis District Office located at 1590 Woodlake Drive, Chesterfield, MO 63017.

Responsibilities

• Performs specialized clerical and office support functions for a technical or administrative program.
• Answers routine questions from employees and customers regarding department programs.
• Maintains program records and files.
• Researches and obtains program related information for other staff members.
• Compiles data or information; checks data to ensure accuracy; generates standardized and non[1]complex adhoc reports from computer programs and databases.
• Typing and formatting complex forms, letters, reports, permits and other materials, occasionally technical in nature, working from rough draft, dictation and/or dictating equipment; proofreads completed work to check for correct grammar, spelling, and to ensure proper formatting is used.
• Compiles, copies, prints, and files records, forms, correspondence or other documents; sorts and collates as necessary; removes and returns material from files; prepares and indexes file folders.
• Receives incoming telephone calls, electronic mail, and faxes; answers routine questions and inquiries in accordance with program or policy guidelines, transfers calls to appropriate personnel, takes messages or refers complex inquiries to supervisor; may operate base radio to maintain communications with field personnel.

Qualifications

High School Diploma or GED/HiSET. No preferred qualifications listed.

Benefits

MoDOT offers an excellent benefits package including a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. For more details, visit the CAREERS page and explore the Total Compensation Calculator.

About the Role

The office assistant performs clerical/secretarial functions, performs general support functions for technical or administrative programs, and supports office supervisors, managers, and staff. Specific duties will vary significantly, depending on the location of assignment.

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