Office Assistant

Major Duties/Essential Functions

• Performs a variety of assigned general office duties.
• Receives telephone calls and visitors at the assigned school.
• Responds to questions and basic requests for information and/or routes calls and visitors to appropriate responses.
• Affords assistance to other employees in order to accomplish tasks or projects.
• Copies and distributes information.
• Prepares correspondence, reports, and form letters.
• Maintains and updates files, records, and logs.
• Uses a variety of assignment-specific computer applications, software, and peripheral equipment to accomplish tasks.
• Processes incoming and outgoing mail.
• Maintains and submits time and attendance information.
• May schedule appointments, conferences, or meetings.
• Maintains calendars.
• Serves as backup for office operations such as clinic room aide as required by operational necessity.

Qualifications

• Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
• Some experience in general office administration and/or customer service.
• Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
• Knowledge of basic business office practices and procedures.
• Proficiency in the use of technology and ability to learn associated software applications.
• Ability to maintain confidentiality.
• Ability to provide positive customer service and to develop and maintain effective working relationships with culturally diverse students, families, school staff, and community members.
• Ability to communicate effectively, both orally and in writing.