Ziegler School Senior Coordinator

Serving as primary front desk support

• Answering phone calls
• Greeting and assisting guests
• Validating parking
• Scheduling appointments
• Cross-referencing with internal departments as needed

Managing day-to-day office operations

• Monitoring and ordering supplies
• Coordinating with AJU departments (Accounting, IT, Security, Academic Affairs)
• Building management
• External vendors

Supporting course offering scheduling and classroom operations

• Scheduling classroom set up for faculty and students
• Managing room schedules on a semesterly basis

Communications and administrative coordination

• Drafting correspondence and mail merges
• Managing and updating email distribution lists
• Cooking and organizing documents
• Scheduling appointments
• Arranging travel
• Maintaining organized filing and record-keeping systems

Assisting students and faculty

• Photocopying
• Maintaining syllabi and class rosters
• Updating contact and policy information
• Organizing related records and materials
• Responding to daily inquiries and requests

Meeting and event planning

• Invitation lists and mailings
• Food ordering
• Room reservations
• Invitations
• Correspondence
• RSPV
• Materials/supplies
• Facilities and food services

Financial support

• Preparing and/or processing invoices
• Assisting with data entry
• Supporting budget tracking and reconciliation for the Ziegler School

School-wide scheduling and coordination

• Completing calendars for the Dean

Other duties and special projects

• Assigned by Dean or Provosts Office

Qualifications

• Bachelor’s degree required; an equivalent combination of education and experience will be considered
• 3-5 years of administrative or operational support experience
• Strong customer service orientation with collaborative work style
• The ability to work independently or with minimal supervision is critical
• This individual must possess the characteristics of initiative, cooperativeness, loyalty, and integrity
• Able to oversee multiple diverse projects at one time
• Excellent written, verbal, and presentation skills with strong attention to detail
• Strong critical thinking and problem-solving ability
• Ability to work effectively with a variety of constituencies including students, faculty, staff, administrators, alumni, trustees, government and nonprofit officials, and business leaders in a manner that positively portrays AJU and its programs, personnel, and mission
• Strong technical and computer skills: Proficiency with the Microsoft Office software products, Adobe Acrobat, Google Docs/SharePoint; ability to learn and use email marketing and database systems (like MailChimp or Emma), various social media platforms, accounting software, and basic internet research

Preferred Qualifications

• Familiarity with Jewish community/religious vocabulary
• Experience working with Jewish organizations, congregations, synagogues, or nonprofits is highly desirable

Physical Requirements & Work Environment

• Operates in a professional office environment and routinely uses standard office equipment (e.g., computer, phone, copier)
• The role requires the ability to remain in a stationary position for extended periods of time and to perform repetitive tasks such as typing and data entry
• Must be able to communicate effectively in person, via video conferencing, and by phone
• Occasional movement throughout campus and to off-site locations may be required
• Minimal travel is expected for donor meetings, events, and conferences

About American Jewish University

• With campuses in Sherman Oaks, Beverly Hills, and Simi Valley, CA, along with distance education programs that reach learners across the nation and around the world, AJU is a private, nonprofit institution of higher education offering degree-granting and for-credit academic programs, as well as community-based (non-formal academic) learning opportunities.
• In 2024–25, the University enrolled 150 full-time equivalent (FTE) students across all programs.