Coordinator Senior

We are seeking a highly professional and experienced Coordinator to join the Emma Eccles Jones College of Education, Health, and Human Sciences in a team-based environment. This role requires a high level of confidentiality and supports the Office of Accreditation and Undergraduate Studies, Utah State Board of Education licensure, educator preparation programs, and college commencements.

Responsibilities

• Program Coordination
  • Assist in the coordination of advising activities.
  • Coordinate recruiting activities.
  • Serve as recording secretary for Council on Teacher Education (CTE).
  • Assist in the implementation and coordination of CEHHS student-, alumni-, and community-facing events.
• Licensing Officer
  • Develop and implement college procedures for licensing application processing and make recommendations within the State of Utah system, USIMS.
  • Regularly download licensing exam scores from Pearson EdReports and Educational Testing Services; verify and record scores for licensing exams in eGrad.
  • Collaborate with Database Administrator on state and federal annual reports for USBE and Title II.
• Program Admissions and Degree Conferrals
  • Routinely exercise judgment and make decisions affecting tasks and procedures for conferral of all undergraduate degrees in CEHHS.
  • Validate data prior to closeout of undergraduate degrees in registrar’s office.
• CEHHS Commencement Coordinator
  • Make decisions affecting tasks and procedures for two commencement ceremonies, undergraduate and graduate.
  • Provide content, style, and information for CEHHS and USU commencement websites.
  • Provide accurate list of students graduating, both undergraduate and graduate, for commencement program.
  • Coordinate with GPCs and advisors to ensure all students are included in program and ceremony.

Requirements

• Minimum Qualifications
  • Six years of experience; or an associate degree plus four years of experience; or a bachelor’s degree plus two years of experience or an equivalent combination of education plus experience is required.
• Preferred Qualifications
  • Experience with the State of Utah’s educator licensing system.
  • Knowledge of the State of Utah’s educator licensing policies and procedures.
  • Experience with eGrad database.
  • Experience with USU’s Banner system, Degree Works, Argos, Box.
  • High level of competence with Excel.

Skills

• Proficient computer skills using programs such as Microsoft Word, Excel, PowerPoint, etc.
• Excellent oral, written, and interpersonal communication skills, including spelling, grammar, and letter writing; excellent proofreading skills.
• Records maintenance skills.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Database management skills.
• Knowledge of office management principles and procedures.
• Ability to foster effective working relationships within a team environment.
• Ability to make administrative/procedural decisions and judgments.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of communication principles, media, and marketing techniques.
• Knowledge of University policies and procedures.

Benefits

• 13 paid holidays per year.
• 12 days of vacation and 12 days of sick leave per year.
• 50% tuition reduction for employee, spouse, and dependents.
• Competitive health benefits packages.
• Generous contribution toward your retirement.

The employee works indoors and is protected from weather and/or contaminants but may experience occasional temperature changes. The role regularly requires sitting and often uses repetitive hand motions.

About the College

The Emma Eccles Jones College of Education, Health, and Human Sciences is home to eight departments and nine centers, each committed to enriching lives, enabling people from diverse backgrounds to reach their full potential, and helping communities thrive. The college provides interdisciplinary training for students and professionals and serves as a hub for cutting-edge research on innovative human service practices.

About the University

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, USU advances knowledge and serves the public good through innovative research and scholarly activities. The university prepares students to be active, civically engaged leaders addressing critical societal challenges. USU enrolls over 29,800 students across 30 locations, including a main campus in Logan, residential campuses in Price and Blanding, and statewide education centers. USU Extension serves every county in Utah, and the university competes in 16 NCAA Division I sports as a member of the Pac-12 Conference.