Workplace Coordinator (Contractor)

About the role

We’re hiring a Workplace Coordinator (Contractor) to join our San Francisco office. This role partners closely with our Workplace, IT, and People teams to create an exceptional in-office experience.

Responsibilities

• Serve as the welcoming point of contact for all employees, visitors, contractors, and candidates, creating a warm, inclusive first impression.
• Manage visitor sign-in using our visitor management system (e.g., Envoy or similar), issue temporary badge access, and notify employee hosts of arrivals.
• Maintain a tidy, organized, and inviting reception area and lobby at all times.
• Manage office supplies inventory and proactively reorder to avoid shortages; track spend within budget.
• Oversee parking validation inventory — restocking, distributing, and tracking usage.
• Support day-to-day office operations and help maintain a productive, well-functioning workplace environment.
• Receive, sort, scan, log, and distribute incoming mail and packages promptly.
• Prepare and dispatch outgoing mail and packages via USPS, FedEx, UPS, or courier as needed.
• Cookordinator with office events — including setup, vendor coordination, catering logistics, and teardown.
• Aid with space reconfiguration for team meetings, all-hands meetings, off-sites, and celebrations.
• Help maintain a workplace culture that reflects our values: collaboration, belonging, and a great employee experience.
• Support workplace security by conducting routine visual and physical inspections of the suite and surrounding areas.
• Respond to and help coordinate emergency procedures (medical, fire, security incidents) in partnership with Global Security, building management, and the People team.
• Aid with security-related onboarding tasks for new hires, including system access setup and facility orientations.
• Act as a resource for employees and visitors with questions about office amenities, parking, building policies, and local area information.
• Triage and resolve day-to-day workplace requests; escalate facilities, IT, or HR-related issues to the appropriate team.
• Respond to requests via Slack, ticketing systems (e.g., Jira Service Management, ServiceNow), or email in a timely and professional manner.

Requirements

• 1–2 years of experience in a front desk, office coordinator, facilities, or hospitality role — preferably in a tech or startup environment.
• Strong interpersonal skills with a warm, professional, and inclusive presence.
• Highly organized with exceptional attention to detail and the ability to juggle multiple priorities.
• Comfortable using Google Workspace (Gmail, Calendar, Drive), Slack, and office management tools; quick to pick up new software.
• Experience with access control systems (Brivo, Lenel, Kastle, or similar) is a plus.
• A proactive, solutions-oriented mindset — you notice what needs to be done and take initiative.
• Ability to handle confidential information with discretion and professionalism.
• Comfortable with light physical tasks: lifting packages (up to 30 lbs), rearranging furniture, carrying supplies between floors, and walking to nearby post office or vendor locations.

Qualifications

• You have a positive attitude and a passion for helping others.
• You are a team player who enjoys working collaboratively with colleagues and stakeholders.
• You have excellent communication and problem-solving skills.
• You are comfortable working in a fast-paced, dynamic environment.
• You have a strong work ethic and a commitment to excellence.

Skills

• Customer service skills
• Event planning and coordination
• Office management
• Physical tasks

Benefits

Join a community that cares about making the world a better place. GoFundMe is committed to fostering a workplace where everyone feels valued and supported.

Pay

The hourly compensation for this part-time position is $35.00 - $40.00 per hour.

Schedule

Part-time, 25–30 hours per week — Monday, Wednesday, and Friday, 7:30 AM–4:30 PM. Fully on-site role at our San Francisco office; this position cannot be performed remotely.

Application Instructions

Due to this being a contract position, this individual will not receive benefits or equity.

Global Data Privacy Notice

Depending on your location, the General Data Protection Regulation (GDPR) or certain US privacy laws may regulate the way we manage the data of job applicants. Our full notice outlining how data will be processed as part of the application procedure for applicable locations is available here.

Learn More About GoFundMe

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