Workplace Coordinator

About the role

Crusoe is seeking a reliable, organized, and genuinely warm Workplace Coordinator to maintain an inviting, efficient office and manufacturing shop environment in Tulsa. In this role, you will be the face of our facility, supporting daily operations for both the front office and the shop floor. You will play a key part in ensuring employees, contractors, and visitors have a safe, well-stocked, and positive daily experience.

Responsibilities

• Greet team members and guests with a warm, friendly demeanor.
• Maintain an inviting atmosphere and ensure everyone on-site feels welcomed and supported.
• Keep the office and shop spaces organized, tidy, and fully functioning.
• Conduct daily walk-throughs to check for cleanliness and report any maintenance or safety issues to facilities/management.
• Maintain, organize, and restock office supplies, breakroom inventory, and snacks.
• Maintain and monitor stock levels, placing routine orders to prevent shortages.
• Manage front-desk administrative duties, coordinate visitor check-ins, and ensure compliance with site security protocols for a seamless guest experience.
• Aid in the logistics and execution of team lunches, celebrations, and site events, including ordering catering, coordinating setup/cleanup, and helping with event preparation.
• Provide administrative support to the site, including tracking receipts for office purchases, reconciling corporate card expenses, and processing routine vendor invoices.
• Serve as the on-site point of contact for routine daily vendors (janitorial staff, catering deliveries, water services) to ensure tasks are completed as scheduled.

Requirements

• Experience: 1–3 years of experience in office administration, front desk/reception, hospitality, or basic facilities coordination.
• People-First Attitude: A naturally warm, empathetic, and friendly personality. You genuinely enjoy helping others and maintaining a positive work environment.
• Organizational Skills: Excellent time-management and multitasking skills, with the ability to keep physical spaces tidy and digital tasks on track.
• Shop Awareness: Comfort working in a fast-paced manufacturing/shop environment, with a willingness to learn and adhere to site safety protocols.
• Reliability & Proactivity: A strong work ethic with the ability to handle daily checklists and repetitive tasks efficiently while anticipating basic office needs (e.g., restocking before things run out).
• Communication: Clear, friendly verbal and written communication skills for interacting with everyone from corporate visitors to shop floor teams.
• Bonus Points: Experience working within a manufacturing, hardware, or warehouse environment. A background in customer service, retail, hospitality, or event execution.

Qualifications

• High school diploma or equivalent.
• Basic computer literacy and proficiency with Microsoft Office applications.
• Ability to lift up to 25 pounds.
• Valid driver’s license and reliable transportation.

Skills

• Customer service skills.
• Event planning and coordination.
• Inventory management.
• Facility maintenance.

Benefits

• Competitive compensation and equity packages.
• Paid time off, paid holidays & leave of absence programs.
• Comprehensive health, dental & vision insurance.
• Employer contributions to HSA account.
• Paid parental leave.
• Paid life insurance, short-term and long-term disability.
• Mental health & wellness support.
• Commuter benefits (parking & transit).
• Cell phone stipend.
• 401(k) Retirement plan with company match up to 4% of salary.
• Volunteer time off.
• Global travel insurance & emergency assistance.
• Daily meals allowance.
• Additional perks & programs specific to location.

Pay

Compensation will be paid in the range of up to $70,000 - $80,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's knowledge, education, and abilities, as well as internal equity and alignment with market data.

Schedule

Full-time position.

Equal Opportunity Employer

Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.