Workday HCM Specialist — Manufacturing

About the role

Serve as the on-site technical lead for a critical Workday implementation at the Warsaw Manufacturing Facility. Partner with Workday Consultants to drive configuration, testing, and go-live activities across Time Tracking, Absence, and Scheduling. This role sits at the center of two high-impact initiatives: transitioning hourly workers from biweekly to weekly payroll and deploying Workday Time, Absence, and Scheduling across a workforce of up to 2,000 employees. Collaborate closely with stakeholders across Manufacturing, Finance, Payroll, and the external Workday consulting team.

Responsibilities

• Time Tracking & Absence Management
  • Review Time Tracking and Absence configuration to scope testing scenarios and identify impacted calculations
  • Partner with implementation consultants to review and validate a new pay period schedule and align a corresponding Pay Group to support transition to weekly payroll frequency for hourly employees
  • Review and test new Workweek definitions and review all Overtime rule calculations
  • Review and modify Time Entry Templates, Time Codes, and Calculation Rules to reflect the updated pay structure
  • Adjust Time Off Plans and accrual logic to align with new weekly pay frequency
  • Collaborate with external time clock vendor to ensure accurate time collection and integration data flow
  • Support Time and Absence-specific testing scenarios and participate in End-to-End testing
  • Execute go-live configuration and data conversion activities in Production environment and provide post-launch support
• Scheduling Support
  • Workday Scheduling configuration for up to 2,000 hourly workers
  • Configure up to 3 Schedule Tag Types in support of deployment scope
  • Implement static scheduling via Work Schedule Calendars (Static Scheduling methodology)
  • Support re-organization of Supervisory Organization Hierarchy as it pertains to scheduling impacts; coordinate with HCM/Data Conversion workstreams
  • Set up the 10 delivered Workday Scheduling reports and configure Workforce Management Operational Reporting security package
• Payroll
  • Audit Earnings and Deductions to scope testing scenarios and identify calculations impacted by shift from biweekly to weekly pay for hourly workers
  • Test new Period Schedule and Pay Group to support weekly payroll processing for hourly population
  • Review and test Run Categories to the new Period Schedule and Pay Group
  • Assist with assigning workers to new Pay Groups
  • Review smoke-testing results to validate payroll configuration prior to formal testing phases
  • Support payroll-specific and End-to-End testing scenarios
  • Support go-live payroll configuration and data conversion in Production environment and provide post-launch support
• Benefits
  • Assist with auditing benefits configuration (benefit groups, benefit plans, and election data) to confirm impacts resulting from introduction of weekly pay for hourly workers
  • Review and test new Benefit Group(s) as required to support updated pay frequency
  • Assist with and test 401(k) elections and conversion to weekly amounts for affected hourly population
  • Conduct smoke-testing of benefits configuration
  • Support Benefits-specific and End-to-End testing scenarios
  • Support go-live benefits configuration and data conversion in Production and provide post-launch support
• Integrations
  • Serve as primary Workday technical point of contact for two integrations with external time clock vendor
  • Coordinate with external time clock vendor, internal integration teams, and external Workday consultant to validate data flows during testing and at go-live
• General & Cross-Functional
  • Serve as primary on-site Workday technical liaison for Warsaw Manufacturing Facility throughout project lifecycle
  • Partner with external Workday consultants, HR Operations, Payroll, and Manufacturing team to translate business requirements into Workday configuration
  • Maintain accurate documentation of all configuration decisions, testing outcomes, and go-live activities
  • Proactively identify risks and escalate issues to Director, HR Operations

Requirements

• Bachelor's degree in human resources, Business Administration, Information Technology, or a related discipline preferred
• Minimum 5+ years of hands-on Workday configuration experience, with demonstrated expertise in Time Tracking & Absence, Payroll, and Scheduling workstreams
• Previous experience supporting a manufacturing or industrial hourly workforce in Workday
• Direct experience supporting a pay frequency change (e.g., biweekly to weekly) within the Workday platform
• Direct experience configuring Period Schedules, Pay Groups, Run Categories, Time Entry Templates, Time Codes, Overtime Rules, and Accrual Plans
• Experience with Workday Scheduling, including Schedule Tag Types and static scheduling
• Familiarity with Workday Benefits configuration, including Benefit Groups and 401(k) election data conversion
• Experience supporting or executing go-live activities including smoke-testing, End-to-End testing, production data conversion, and post-go-live support
• Strong communication skills with ability to partner effectively with internal and external stakeholders
• Ability to work on-site at the Warsaw, Indiana manufacturing facility
• Core hours are Monday-Friday, 8am-5pm, with additional availability expected to support testing and go-live phases
• Applicants must be authorized to work in the United States on a permanent basis. Unable to offer visa sponsorship at this time

Benefits

• Medical and Dental (FastTek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
• Lucrative employee referral program
• Employee recognition culture