Work Study- HR/Payroll Records (multiple openings)

Hourly rate for this position is $21.30 per hour. First review of materials will begin August 20th, 2026.

About the role

Under the direction and supervision of the Payroll Manager & HR Executive Assistant, District HR/Payroll serves all three colleges and district offices, supporting over 3,000 full, part-time, and student employees. The State of Washington mandates that our records are retained for 50+ years. Under the instruction of HR/Payroll staff, you will assist with the organization and archiving of records.

This position is part-time temporary, working under 19 hours per week, Monday through Friday, primarily between 9am-5pm. This position works 100% of the time on-site. This opportunity is open to current students at Seattle Colleges. Students interested in HR/Payroll duties are strongly encouraged to apply.

About Us

We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College, and five specialty training centers. This makes us the largest and most diverse community college district in the state of Washington. We are leaders in change and innovation. Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Responsibilities

• Assist with converting HR/Payroll historical records into scanned documents in digital formats such as .tiff or .png or other approved file types for long-term retention
• Review and clean up converted documents to ensure accurate layout and readability
• Apply proper document naming structure to meet digital storage standards
• Maintain organized file naming and version control for materials in progress and completed files
• Secure scanned documents established in storage area for final destruction

This description is not intended to cover every aspect of this job. We are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

Requirements

Any equivalent combination of knowledge, skills, abilities, education, and experience:

• Experience using Adobe Reader, MS File Explorer, and related tools for structured document storage
• Attention to detail when reviewing converted documents for both accuracy and compliance
• Strong organizational skills and ability to manage multiple documents and deadlines
• Effective written communication skills for clarifying questions and providing status updates

Office Setting

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion

Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings.

Pay

$21.30 per hour

Schedule

• Part-time temporary, under 19 hours per week
• Monday through Friday, primarily between 9am-5pm
• 100% on-site