Wellness Coordinator

Responsibilities

• Engagement & Outreach Activation
• Support the Program Manager in coordinating and activating engagement networks, including the Champions network.
• Aid in communication, outreach, and engagement strategies to increase participation and awareness.
• Coordinate logistics and participant engagement for outreach initiatives.
• Serve as a liaison to participants, champions, and departments to maintain engagement.
• Escalate engagement trends, challenges, or opportunities to the Program Manager.
• Care for wellness grant fund usage under direction.
• Support programming leaders in coordinating wellness programs and activation logistics.
• Manage scheduling, space, and material preparation for program delivery.
• Provide on-site or virtual support during programs to ensure quality and consistency.
• Maintain alignment with established program standards and expectations.
• Maintain inventory of wellness supplies and readiness for events.
• Support procurement processes, expense tracking, and documentation.
• Create department links and reports and support training-related administrative work.
• Plan and coordinate wellness events from initiation through execution.
• Work with teams to ensure seamless program delivery across various schedules.
• Utilize Microsoft Teams and collaboration tools to coordinate efforts.

Requirements

• Required: Bachelor's Degree in Health Education, Business Administration, Healthcare Administration, Public Health, or related field.
• Preferred: Master's Degree in Health Education, Business Administration, Healthcare Administration, Public Health, or related field.
• Required: 1 year experience in program coordination, employee wellness, health promotion, or a related field.
• Preferred: 2 years experience in program coordination, employee wellness, health promotion, or related experience in a direct patient care delivery setting.
• Preferred: Experience with event planning and logistics, experience with administrative coordination and reporting, experience working with multiple departments and stakeholders, experience supporting wellness or employee engagement programs, experience using Qualtrics, RedCap, and Microsoft Teams.
• Required: Cardiopulmonary Resuscitation (CPR) upon hire or required: BLS - Basic Life Support upon hire.
• Preferred: Current personal training certification through a national organization (NASM, ACSM, NSCA, ACE, etc.) upon hire.
• Preferred: Current group exercise certification through a reputable national organization (ACSM, NSCA, ACE, YMCA, ADAA, etc.) upon hire.

Qualifications

• Strong organizational and administrative skills.
• Experience supporting event planning and coordination.
• The ability to manage multiple priorities simultaneously.
• Familiarity with tools such as Qualtrics, RedCap, and Microsoft Teams.
• A passion for employee wellness and the ability to collaborate effectively across departments.

Benefits

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Pay

Minimum $21.88 - Midpoint $27.40 - Maximum $32.93

Schedule

Hybrid position; on-site as needed with no defined on-site schedule and flexibility to work occasional evening shifts (approximately 1-2 times per month)