Weekend Staffing Coordinator

Administrative Functions

• Maintain a current listing of all resident care employee phone numbers.
• Update business office with current posting of all department managers’ phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing Services (DNS) all employees with excess tardiness or absenteeism in accordance with facility policy.
• Schedule modified work duty employees in accordance with work restrictions and facility policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification and discharge.
• Aid employees in completing forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets/time schedules.
• Cope with variances with the DNS.
• Assist in completion and filing of designated reports in accordance with established policies and procedures.
• Answer employee calls regarding staffing/scheduling functions.
• Prepare written correspondence as necessary.
• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Absorb nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
• Make written/oral reports/recommendations to the DNS concerning staffing and scheduling issues.
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Ensure administrative functions are carried out promptly for an efficient operation.
• Aid in standardizing the methods in which work will be accomplished.
• Review complaints and grievances pertinent to scheduling and staffing.
• Make necessary oral/written reports to the DNS.

Committee Functions

• Attend various committee meetings of the facility (safety, recruitment and retention, etc.) as required.
• Collect and assemble/compile records for committee/DNS review, as requested, and prepare reports of nursing department labor issues to submit to such committees as directed.
• Implement recommendations from established committees as instructed.

Personnel Functions

• Assist in interviewing CNAs when requested.
• Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility.
• Aid in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
• Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date.
• Maintain confidentiality of all pertinent employee information.
• Aid in maintaining records of current certifications/licenses for nursing department employees.
• Report known or suspected incidents of fraud to the Administrator.
• Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen saver activates within established facility policy guidelines.

Staff Development

• Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation.
• Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
• Attend in service training programs as scheduled.
• Aid in recordkeeping for facility in service education, and orientation classes for newly hired personnel.

Equipment and Supply Functions

• Ensure nursing supervisory supplies have been replenished in work areas as necessary.
• Report equipment/supply needs to your supervisor.
• Ensure that work/assignment areas are clean and equipment and supplies are properly stored before leaving such areas on breaks, end of day, etc.

Budget and Planning Functions

• Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.

Supervisory Requirements

• As Staffing Coordinator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Qualifications

• Must posess, as a minimum, a high school education or its equivalent.
• Must be able to read, write, speak, and understand the English language.
• Must be able to read technical procedures.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• Must be a supportive team member, contribute to and be an example of team work and team concept.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability and willingness to work harmoniously with other personnel.
• Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residents.
• Must be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practices.
• Must be able to relate information concerning a resident’s condition.
• Must not pose a direct threat to the health and safety of other individuals in the workplace.
• Must be able to move intermittently throughout the workday.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
• Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
• Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.
• Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facility.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
• May be necessary to assist in the evacuation of residents during emergency situations.
• Works throughout the nursing service area (i.e., drug rooms, nurses’ stations, resident rooms, etc.).
• Moves intermittently during working hours.
• Is subject to frequent interruptions.
• Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
• Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
• Communicates with nursing personnel and other department directors.
• Works beyond normal working hours, on weekends and holidays, and in other positions temporarily, when necessary.
• Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post disaster, etc.).
• Attends and participates in continuing educational programs.
• Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
• May be subject to the handling of and exposure to hazardous chemicals.