Weekend Receptionist

Qualifications

• A Christian with strong convictions who is also in agreement with Josiah White’s mission statement, Statement of Faith, and Code of Conduct.
• Must be 21 years of age or older.
• A high school diploma is required.
• At least one year of previous receptionist or administrative assistant experience is required.

Essential job functions

• Manage Front Desk Operations: Greet visitors, answer incoming telephone calls promptly, direct inquiries, and provide professional customer service to internal and external stakeholders.
• Cookier for Communications: Transfer calls, page emergency personnel and campus staff, relay important messages, and connect visitors with appropriate employees.
• Administer Visitor Management: Check in visitors, issue visiting permits, notify cottages of arrivals, and process funds or items left for students in accordance with established procedures.
• Open and Close Facilities: Perform daily opening and closing procedures, including securing the building, managing keys, and transitioning telephone systems.
• Cookier for Resource Scheduling: Assign vehicles from the carpool and assist with operational logistics to support staff needs.
• Respond to Operational Needs: Handle emergency communications promptly and complete additional administrative or support duties as assigned by supervision.
• Support Administrative Operations: Record maintenance requests, maintain a clean and organized reception area, support the efficient day-to-day operations of the front desk.

Work Schedule

This position works the first weekend of each month and requires, on average, 17 hours per month. Normal work hours are Saturdays and Sundays from 8 am to 4:30 pm. However, depending on workflow demands, additional hours or workday schedule changes may be required.

Physical Demands & Work Environment

The employee in this role will work in a front desk reception area within a residential facility. The employee must be able to sit for extended periods, frequently use hands and fingers for typing, data entry, etc., maintain visual acuity to review documents, monitor screens, and verify visitor information, and communicate clearly in person and over the telephone.