Website Project Coordinator

Job Responsibilities

• Aid the management team with photo sourcing within websites based on client vision, goals, and project manager direction.
• Attend weekly client meetings facilitated by project managers, compile meeting notes, and create developer tasks after client meetings.
• Collaborate closely with the development team on client projects.
• Support the project management team in formatting, styling, and editing website content based on approved client designs.
• Assist the development team with low-level website tickets.
• Manage website request projects when applicable.
• Work with the project management team to develop project plans, including scope, timeline, and resource allocation.
• Coordinate project activities to ensure tasks are completed on schedule.
• Define project requirements and deliverables with the team.
• Track project progress, identify issues or delays, and report them to the project manager.
• Prepare and update project status reports, including budget tracking, timelines, and resource usage.
• Ensure compliance with project deadlines, standards, and deliverables.
• Serve as the main point of contact between project stakeholders and team members.
• Schedule meetings, prepare agendas, and record meeting minutes.
• Assign tasks to team members and follow up to ensure timely completion.
• Communicate project status updates to internal and external stakeholders.
• Handle client inquiries and ensure project needs are met promptly.
• Prepare presentations and reports for stakeholders.
• Manage project resources, including personnel, budget, and materials.
• Maintain comprehensive project documentation, ensuring accuracy and timeliness.
• Draft project proposals, contracts, and other documents as needed.

Qualifications

• Completed bachelor’s degree in Business Administration, Project Management, or a related field.
• Strong organizational skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Knowledge of project management tools and methodologies is advantageous.
• Previous internship or work experience in project coordination or related fields is desirable but not mandatory.
• A basic understanding of website development, including HTML, CSS, and JavaScript.
• Experience with the Squarespace platform, particularly in content building.
• Team-oriented and able to work independently.
• Ability to handle stress and maintain composure in high-pressure situations.
• Experience with Figma, Google Workspace, Adobe XD, Adobe Suite, and Jira is beneficial.