Project Coordinator

Job Summary

Pay Range: $55,000 to $65,000

About the role

The Project Coordinator provides complex administrative support to various members of the project team under the direction of the Office Manager. We are looking for an experienced professional who would like to join a team that is committed to delivering excellence daily.

Responsibilities

• Provides high-level administrative support to Project Directors and Project Management team.
• Conducts quality check of purchase orders.
• Administers work authorizations/COSs as needed.
• Prepares job files and ensures paperwork is completed accurately.
• Maintains and organizes paperwork in specific files using Sales-Force.
• Affords assistance with transferring and uploading photos into specific files to forward to corporate staff.
• Develops the staff meeting agendas for production meeting logistics.
• Performs weekly safety training updates using HRMS and Egnyte software.
• Reconciles and sends billing reports to accounting staff by monthly deadlines.
• Handles requests and billing exceptions.
• Generates requests for promptness on estimates.
• Manages and updates certificates using HRMS software and excel spreadsheets.
• Attends all appropriate company training and monthly Admin Program meetings.
• Executes administrative support functions to management and follows company procedures and protocols.
• Performs special project assistance as needed.

Technical Skills

• Proficiency in MS Word, Excel, PowerPoint, G Suite, and PC.
• Xactimate and knowledge is a plus.

Communication Skills

• Fluent English, both oral and written.
• An effective communicator at all levels- able to relate well to front line and executive personnel, clients, and third-party service providers.

Qualifications

• A High School Diploma or equivalent.
• A minimum of 1 year of experience in a coordinator or administrative role.
• Excellent customer service experience.
• Outstanding work ethic (reliable), organizational skills, and detail-oriented.
• Strong verbal and written communication skills.
• Adept in technology and various software.
• Ability to work in a fast-paced environment.
• A positive attitude towards new challenges.
• Takes initiative and ownership.
• Strong commitment to compliance and doing the right thing.
• Experience working in Salesforce, including generating reports (preferred, though not required).
• Construction industry experience preferred.