Warehouse Administrative Assistant

Responsibilities

• Maintain and update inventory, shipping, receiving, and order records to ensure accurate and timely documentation.
• Process purchase orders, bills of lading, packing slips, and other warehouse documentation in an organized and efficient manner.
• Schedule inbound and outbound shipments and communicate effectively with carriers to confirm arrangements and resolve issues.
• Auxiliary inventory counts, audits, and reconciliation activities to support accurate stock levels and reporting.
• Prepare reports related to inventory, shipments, productivity, and overall warehouse performance.
• Cook up communication between warehouse personnel, vendors, and customers to support smooth daily operations.
• Support onboarding paperwork, training documentation, and employee records as needed.
• Ensure filing systems and warehouse records remain organized, accurate, and easily accessible.
• Aid management with special projects and other administrative duties as assigned.
• Perform material handling and serial part address lookups to support order fulfillment and inventory accuracy.
• Provide general administrative support to the warehouse and office team, including documentation, scheduling, and follow-up tasks.

Requirements

• Proven experience providing administrative support in a warehouse, logistics, or operations environment.
• Strong data entry skills with high accuracy and attention to detail.
• Experience processing orders, purchase orders, bills of lading, packing slips, and related warehouse documentation.
• Ability to work within ERP systems, including familiarity with platforms such as Acumatica, and warehouse management systems (WMS).
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to support order fulfillment processes and maintain accurate inventory records.
• Strong organizational skills with the ability to manage multiple tasks and maintain orderly filing systems.
• Eloquent written and verbal communication skills for interacting with warehouse staff, vendors, customers, and carriers.
• Reliable, hardworking, and quality-focused work ethic.

Qualifications

• Experience with material handling documentation and serial part address lookup.
• Previous exposure to warehouse administration or logistics coordination.
• Comfort working with various company systems and learning new software tools.
• Ability to assist with onboarding documentation and training records for new employees.
• Flexibility to support special projects and additional administrative duties as needed.