Voter Services Temporary Support Staff (0726)

At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity, Coconino County leads initiatives such as our Annual Diversity Day, monthly Heritage Lunch & Learns, book clubs, and professional development academies.

About the role

This position is in the Voter Registration division of the Recorder's Office. It requires flexibility as election schedules and workloads will vary. This is a temporary full-time position that is 40 hours per week or more. During peak election periods, there will be mandatory overtime on evenings, weekends, and holidays.

Responsibilities

• Use of computer systems, Microsoft Suite, and other office machines
• Receive, sort, file, and retrieve forms, correspondence, and documents
• Update, check, and complete records, forms, and documents
• Verify discrepancies and make corrections
• Process documents to update and maintain files and records
• Process and distribute confidential and sensitive documents
• Operate and maintain a variety of office equipment
• Perform data entry
• Answer incoming phone calls
• Provide in-person early voting and registration services to the public

Essential Functions

• Sitting for extended periods
• Working with and around others
• Handling interruptions and repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, telephones, etc.
• Near vision acuity for computer work
• Hearing for communicating with others via phone calls and meetings
• Speech for telephone and ordinary conversation/communication
• Touch for typing, filing, writing, and phones

Requirements

• One year of experience in clerical work; OR any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position
• Must be a registered voter in Coconino County
• Must have a valid AZ Driver's license
• Must be able to complete a background check

Preferred Qualifications

• Experience working an election in an administrative capacity (not just being a poll worker on Election Day)
• Customer service and data entry/clerical experience
• Demonstrated accuracy and attention to detail
• Familiarity with federal and state of Arizona election laws

Skills

• Considerable knowledge of filing methods, business English, and spelling
• Understanding of office practices and procedures
• Proficiency in word processing, spreadsheets, other computer applications, and modern office equipment
• Knowledge of rules and procedures of assigned department, including state and federal law
• Ability to compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established policies and procedures
• Prioritize, plan, and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies, and the public
• Follow written and verbal instructions
• Communicate effectively both verbally and in writing

Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week, including:

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/EcoPass bus pass
• Elective Coverage: Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability