Volunteer QuickBooks Assistant to the Treasurer

About Us

Our Safe Space US is a 100% volunteer-run 501(c)(3) nonprofit based in Tucson, Arizona. We provide free educational, personal growth, creative, and community-building programs designed to help people learn, connect, and thrive. Our organization is growing, and so are the financial responsibilities that come with it. Clear and accurate records help us remain accountable to our donors, grant funders, Board, and community.

About the Role

We are looking for an experienced QuickBooks volunteer to work alongside our Treasurer and provide additional support when needed. This is not a full-charge bookkeeping position. Our Treasurer manages our day-to-day financial responsibilities. We need a knowledgeable QuickBooks expert who can help us catch up during busy periods, review our records, troubleshoot problems, and generate the reports our Board needs to make sound decisions.

Responsibilities

• Review and organize transactions in QuickBooks Online
• Help us catch up when bookkeeping falls behind
• Reconcile bank and credit card accounts
• Review transaction categories and correct errors
• Identify missing, duplicated, or incorrectly entered information
• Generate profit and loss, balance sheet, and other financial reports
• Create reports for Board meetings, grants, and organizational planning
• Help improve our QuickBooks procedures and recordkeeping practices
• Answer occasional QuickBooks questions from our Treasurer
• Help ensure our records are clean and ready for year-end reporting

Requirements

• Substantial, hands-on experience with QuickBooks Online
• Understanding of bookkeeping and basic nonprofit accounting practices
• Ability to reconcile accounts and identify discrepancies
• Knowledge of how to customize and explain financial reports
• Accuracy, dependability, and high attention to detail
• Clear communication and ability to work well as part of a team
• Comfort handling confidential financial information
• Ability to explain QuickBooks without making others feel overwhelmed

Experience working with nonprofit organizations is strongly preferred. Experience with grant reporting, restricted funds, or nonprofit year-end preparation would be especially helpful.

Schedule

This is a flexible, as-needed volunteer role rather than a position with a heavy weekly workload. Some months may require only a few hours, while catch-up projects or reporting periods may require additional time. Most work can be completed remotely, with communication by email or Zoom. We are based in Tucson, Arizona and operate on Arizona time.

Why This Role Matters

Good financial records are more than numbers in the right columns. They allow us to apply for grants, use donations responsibly, make informed decisions, and continue providing free programs to our community. Your QuickBooks experience can strengthen the foundation beneath everything we do.