VMI Specialist (Vendor Management Inventory)

About the role

The VMI Specialist serves as Threaded Fasteners, Inc.'s on-site representative at the customer's location in Griffin, GA, ensuring inventory is managed effectively to support the customer's operational and project needs. This dedicated, full-time role focuses on maintaining consistent service, building trust, and fostering lasting customer partnerships by ensuring materials are always correct, available, and on time.

Responsibilities

• Commit to TFI's Mission Statement and Core Values.
• Own on-site inventory for the assigned project, including counts, bin and storage organization, stocking levels, and discrepancy resolution to ensure the customer always has required materials.
• Maintain accurate inventory records on-site and in the system; investigate and resolve discrepancies the same day they are identified.
• Set and maintain organized, well-labeled storage so material is easy to find, count, and never lost on-site.
• Monitor usage patterns and adjust stocking levels proactively as project phases and demand shift.
• Anticipate material needs and trigger replenishment before stock runs short.
• Pick, verify, and stage replenishment orders accurately; catch errors on-site.
• Coordinate replenishment timing with the branch, purchasing, and delivery so material arrives ahead of demand.
• Manage returns, overages, and damaged material cleanly, keeping records and inventory aligned.
• Serve as the primary TFI point of contact on-site—professional, responsive, and trusted by the customer's team.
• Coordinate with the customer's project leadership on schedules, priorities, upcoming phases, and material forecasts to stay ahead of needs.
• Resolve day-to-day material and service questions on-site; escalate larger issues early with a recommended path forward.
• Communicate proactively with the Operations Manager to align TFI with project requirements.
• Maintain agreed service levels through volume spikes, phase changes, and staffing pressure.
• Track and report on inventory accuracy, fill rate, and replenishment performance.
• Identify recurring issues and drive root-cause fixes rather than repeating corrections.
• Document site processes to ensure coverage and continuity during absences.
• Ensure any VMI vehicle assigned to the project is loaded correctly, maintained, and ready—accurate and efficient every day.
• Run the jobsite VMI process end-to-end: staging, delivery to point of use, and put-away, with accuracy verified before hand-off.
• Represent TFI professionally in every interaction—on time, accurate, and courteous.
• Complete daily vehicle and equipment checks and report issues before they disrupt operations.
• Keep on-site storage and staging areas organized, clean, and safe at all times.
• Follow all TFI and customer job-site safety requirements without exception; identify and report hazards before they become incidents.
• Flag issues early—such as inventory shortfalls, vehicle concerns, or order discrepancies—before they reach the customer.
• Participate in the continual development and improvement of inventory management systems.
• Follow all safety policies and procedures at Field and customer locations.

Requirements

• High School Diploma or GED Equivalent from an accredited institution.
• 2+ years of VMI, warehouse, inventory, or logistics experience; prior customer-facing or job-site experience strongly preferred.
• Demonstrated ownership of inventory accuracy and replenishment in a fast-paced environment.
• Strong communication skills and professional presence for daily customer interaction.
• Familiarity with warehouse management systems and standard computer tools (email, Excel).
• Forklift Certified.
• Valid driver's license.

Physical Requirements

• Must be able to lift up to 50 pounds, 4+ hours per shift.
• Must be able to work in hot, humid, and cold manufacturing environments.
• Must be able to work in crowded spaces for 4+ hours per shift.
• Must be able to bend and crawl for 4+ hours per shift.
• Must be able to crouch, kneel, and stoop for 4+ hours per shift.
• Must be able to climb ladders for 4+ hours per shift.
• Must be able to sit, stand, and walk for 6+ hours per shift.
• Must be able to perform simple grasping, push, pull, fine manipulation, and feel for 6+ hours per shift.
• Must be able to operate foot pedals for 4+ hours per shift.
• Must be able to make fine distinctions in sound, express and exchange written or spoken words, and distinguish objects and equipment visually.