VMI Specialist

Duties And Responsibilities

• Own on-site inventory for the assigned project - counts, bin and storage organization, stocking levels, and discrepancy resolution - so the customer always has what the job requires
• Maintain accurate inventory records on-site and in the system; investigate and resolve discrepancies the same day they are identified, not after they compound
• Set and maintain organized, well-labeled storage so material is easy to find, easy to count, and never lost on-site
• Monitor usage patterns and adjust stocking levels proactively as project phases and demand shift
• Anticipate material needs and trigger replenishment before stock runs short
• Pick, verify, and stage replenishment orders accurately; catch errors on-site
• Cook up replenishment timing with the branch, purchasing, and delivery so material arrives ahead of demand, not behind it
• Manage returns, overages, and damaged material cleanly, keeping records and inventory aligned
• Serve as the primary TFI point of contact on-site - professional, responsive, and trusted by the customer's team
• Coordinate with the customer's project leadership on schedules, priorities, upcoming phases, and material forecasts so TFI stays ahead of the need
• Resolve day-to-day material and service questions on-site; escalate larger issues early and with a recommended path forward
• Communicate proactively with the Operations Manager so TFI stays aligned to what the project requires
• Track and report on inventory accuracy, fill rate, and replenishment performance
• Identify recurring issues and drive root-cause fixes rather than repeating the same corrections
• Document site processes so coverage and continuity hold up when you are out
• Ensure any VMI vehicle assigned to the project is loaded correctly, maintained, and ready - accurate and efficient every day
• Run the jobsite VMI process end to end: staging, delivery to point of use, and put-away, with accuracy verified before hand-off
• Represent TFI professionally on every interaction - on time, accurate, and courteous
• Complete daily vehicle and equipment checks and report issues before they disrupt operations
• Keep on-site storage and staging areas organized, clean, and safe at all times
• Follow all TFI and customer job-site safety requirements without exception; identify and report hazards before they become incidents
• Flag issues early - inventory shortfalls, vehicle concerns, order discrepancies - before they reach the customer
• Participate in the continual development and improvement of our inventory management systems

Education And Experience Required

• HS Diploma or GED Equivalent from an accredited institution
• 2+ years of VMI, warehouse, inventory, or logistics experience; prior customer-facing or job-site experience strongly preferred
• Demonstrated ownership of inventory accuracy and replenishment in a fast-paced environment
• Strong communication skills and professional presence for daily customer interaction
• Familiarity with warehouse management systems and standard computer tools (email, Excel)

Physical Requirements

• Must be able to lift up to 50 pounds, 4+ hours per shift
• Must be able to work in hot, humid, and cold manufacturing environments
• Must be able to work in crowded spaces for 4+ hours per shift
• Must be able to bend and crawl for 4+ hours per shift
• Must be able to crouch, kneel, and stoop for 4+ hours per shift
• Must be able to climb ladders for 4+ hours per shift
• Must be able to sit, stand, and walk for 6+ hours per shift
• Must be able to perform simple grasping, push, pull, perform fine manipulation, and feel for 6+ hours per shift
• Must be able to operate foot pedals for 4+ hours per shift
• Must be able to make fine distinctions in sound, express and exchange written or spoken words, and distinguish objects and equipment visually