Virtual Assistant

About the role

Toolad has an opening for a Virtual Assistant supporting advertising, creative campaigns, social media, events, client service, audience engagement, and performance reporting. The person in this role will provide day-to-day administrative, scheduling, communication, and document support. This full-time position is 100% remote and open to candidates based in Michigan.

Responsibilities

• Manage calendars, appointments, shared inboxes, routine correspondence, and administrative requests.
• Prepare, proofread, organize, and distribute documents, spreadsheets, meeting notes, presentations, and routine reports.
• Maintain orderly digital filing systems, contact lists, trackers, templates, and reference documents across creative advertising and campaign work.
• Schedule meetings, confirm participants, organize agendas, and follow up on action items and pending requests for the Toolad team.
• Coordinate routine requests with internal teams, customers, vendors, or partners and route issues to the correct owner.
• Handle confidential company information carefully and keep accurate records of completed administrative work.

Requirements

• High school diploma or equivalent; relevant office or administrative experience is helpful.
• Comfort using Microsoft Office or Google Workspace, email, shared calendars, spreadsheets, and collaboration tools.
• Strong organization, written communication, proofreading, and time-management skills.
• Ability to manage several priorities, meet deadlines, and follow through without constant supervision.
• Reliable internet access and a professional remote workspace.
• A pre-employment background check is required.

Pay

$49,000 - $57,000 per year

Employment type: Full Time
Work arrangement: 100% Remote — Michigan
Experience level: Entry Level