Virtual Assistant

About the Role

KAPITALCOMPANY is a fast-scaling fintech and digital operations firm powering remote-first teams across the United States. We enable high-velocity entrepreneurs and executives to focus on growth by offloading administrative, scheduling, communication, and operational tasks to highly organized, tech-savvy Virtual Assistants. You’ll be embedded in mission-critical workflows—supporting C-suite leaders, marketing teams, and client success managers with precision, speed, and discretion.

Responsibilities

• Manage calendars, schedule meetings, and proactively resolve time conflicts across multiple time zones using Google Calendar and Outlook.
• Handle high-volume email triage, draft professional correspondence, and organize inboxes with labels, filters, and templates.
• Coordinate travel logistics including flights, hotels, car rentals, and visa/entry documentation with accuracy and cost-efficiency.
• Research and compile reports on vendors, competitors, or market trends using LinkedIn, Crunchbase, and industry-specific tools.
• Assist with CRM updates (HubSpot, Salesforce), document organization (Notion, Google Drive), and project tracking (Asana, Trello).
• Execute ad-hoc tasks—from PowerPoint deck prep to expense report reconciliation—with minimal supervision and maximum reliability.

Requirements

• Google Workspace
• Microsoft Office Suite
• Zoom
• Asana
• Notion
• HubSpot
• Slack
• Time management tools (Clockify, Toggl)

Preferred Qualifications

• Salesforce
• Zapier / Make.com
• Canva

Benefits

• 100% remote work with flexible hours—design your own schedule around your peak productivity.
• Monthly performance bonuses, skill-acquisition stipends, and career progression paths into Operations or Project Management.
• Access to curated productivity toolkits, executive coaching sessions, and peer-learning circles for continuous growth.