Vice President, Finance and Administration

Job Type: Full Time Location: Based in the Ottawa area, with a willingness to travel for occasional in-person meetings as needed to include hybrid work with weekly in-person time. Company Description AI can be trusted, but only with the right measures, mitigations and third party validation. NuEnergy.ai ensures effective and practical AI governance by helping customers establish responsible AI trust guardrails, manage accountability for AI impacts, and maintain transparent AI trust scores. NuEnergy.ai provides organizations with a comprehensive third-party AI Trust Process, a powerful AI Trust Platform (the NuEnergy.ai Machine Trust Platform™), and mentoring by a knowledgeable AI Trust Faculty. Founded in 2018, NuEnergy.ai serves global AI governance customers from headquarters in Ottawa, Canada. Why Work With Us NuEnergy.ai believes in bringing out the best of every employee’s strengths, skills and potential. We work together to help you achieve your professional and personal aspirations. Our culture promises employees an environment of equal opportunity and a strong sense of community. When you win, we all win.\ Position Overview The VP, Finance and Administration will own NuEnergy.ai’s financial health and the administrative systems that keep the company running, from planning and reporting through to payroll, contracts and compliance. This role is ideal for a hands-on finance leader who is as comfortable doing the work as setting the direction: building the model, closing the books and fixing the process, not only overseeing it. You will partner with the CEO on strategy and fundraising, support the board with clear and timely reporting, and work with Sales, Program Delivery and Product to make sure growth is well planned and well governed. Key Responsibilities Financial strategy and planning Lead annual budgeting, multi-year financial planning and rolling forecasts, linked to company strategy and growth plansManage cash flow, runway and working capital, and give the CEO early visibility of risks and optionsBuild and maintain financial models to support pricing, new offerings, hiring plans and investment decisions Accounting, reporting and controls Own month-end and year-end close, ensuring accurate and timely financial statementsPrepare monthly management reports and board-ready financial packages with clear commentaryLead the annual review or audit engagement with external accountantsDesign and maintain internal controls, approval authorities and finance policies suited to a growing company Tax, funding and compliance Oversee corporate tax, GST/HST, payroll remittances and other federal and provincial filings, working with external advisorsManage government funding and tax credit programs, including SR&ED and IRAP, from application through claims and reportingEnsure compliance with funding agreements, contract terms and statutory obligations Fundraising and investor relations Support the CEO on fundraising, including financial models, data rooms, due diligence and investor reportingMaintain the cap table and corporate records in coordination with legal counselManage banking, credit and insurance relationships Administration and people operations Oversee payroll, benefits administration and HR policies, ensuring compliance with Ontario employment standards and other applicable legislation for a team of both full-time and part-time employees and contractors that is distributed across Canada and the United StatesManage contracts administration, including customer, vendor and contractor agreements, in coordination with legal counselSupport public-sector procurement requirements, including bid financials, vendor registrations and security clearance processesOversee office, IT and vendor administration, and select and improve the finance and administrative tools the company relies on. Leadership and collaboration Work with cross-functional teams (Sales, Product Management, Software Development, Program Delivery) to support pricing, proposals, resourcing and delivery marginsProvide regular updates to leadership and the board on financial performance, risks and progressBuild a working understanding of AI governance and NuEnergy.ai’s offerings, so finance decisions reflect how the business creates valueContribute to fostering a collaborative and results-oriented team culture, consistent with NuEnergy.ai’s values of trust, transparency, and principled, ethical AI Required Qualifications Bachelor’s degree in Accounting, Finance, Commerce or Business Administration, or a related fieldChartered Professional Accountant (CPA) designation in good standingMinimum 10+ years of progressive experience in finance, accounting and administration, including at least 5 years in a senior finance leadership role (Controller, Director of Finance, VP Finance or equivalent)Hands-on experience owning the full accounting cycle, budgeting, forecasting and cash management in a growing organizationWorking knowledge of Canadian tax, payroll and employment standards, and of ASPE and/or IFRSA proven track record of execution: building processes from the ground up, delivering on deadlines and following through with minimal directionExcellent communication skills, including the ability to explain financial information clearly to technical and non-technical stakeholders, the board and investorsHigh integrity and sound judgement in handling confidential informationAbility to work constructively in an office team environment, as well as a virtual team environmentAbility to travel as neededWilling to obtain Government of Canada security clearance and background checkWe’re a bring-your-own-device team, so you’ll use your own laptop and cellphone for work. Preferred Qualifications MBA or other graduate degree in finance or businessExperience in a technology, SaaS or professional services company, ideally at start-up or scale-up stageExperience with SR&ED, IRAP and other government funding programsExperience supporting equity or debt fundraising, board reporting and investor relationsExperience with government or public-sector contracts and procurementExperience with US operations, including cross-border tax and payrollExperience implementing or improving cloud accounting, payroll and expense management systems Why NuEnergy.ai? Join us in our mission to build trust in AI. At NuEnergy.ai, we offer a collaborative work environment, opportunities for growth, and the chance to be part of a team that is shaping the future of AI governance. How to Apply? Interested candidates should submit a resume and a cover letter outlining their qualifications and explaining their interest in this position. Please email your resume to [email protected]. NuEnergy.ai is an equal opportunity employer. We value diversity and are committed to creating an inclusive and collaborative work environment. Please note that we thank all applicants for their interest in NuEnergy.ai and will keep resumes on file but will only contact qualified candidates for interviews. Next → AboutTeamCareersCustomers Careers Contact [email protected]