Vendor Registration Coordinator

About the role

Under the supervision of the Vendor Registration Supervisor, the employee will be responsible for the coordination and processing of vendor registration applications for Hard Rock International, Seminole Hard Rock Support Services, and Seminole Gaming and any other entity / property assigned by the Head of Purchasing or the Director of Administration. Employee will also have direct contact with suppliers/vendors during the review process of such vendor registration applications.

Responsibilities

• Must adhere to the Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes and procedures as defined by the appropriate jurisdiction.
• Process vendor registration applications, renewals, updates, and terminations accurately and timely.
• Maintain vendor master database with high data integrity.
• Track and manage vendor documents including applications, ACH forms, annual fees, and insurance certificates.
• Ensure vendors remain compliant and in good standing.
• Maintain logs and tracking systems for compliance status.
• Manage shared inboxes and respond to inquiries professionally.
• Coordinate with Purchasing, Accounting, and Compliance.
• Deactivate vendor or user records as required.
• Meet strict reporting deadlines and regulatory requirements.
• Maintain knowledge of policies and procedures.
• Promote a professional and service-oriented environment.
• Maintains a clean, safe, hazard-free work environment within area of responsibility.
• Conducts themselves in accordance with all Gaming Commission Regulations and Seminole Tribe of Florida policies and procedures.
• Perform additional duties as assigned.
• Process new and renewal vendor registration