Vendor Qualification & Compliance Manager

About the role

Mitsubishi Heavy Industries America, Inc. (MHIA) is seeking a Vendor Qualification & Compliance Manager to join their team. This role is hybrid and based in Carrollton, TX.

Responsibilities

• Lead full vendor registration process, including planning, submission, and approval for hyperscalers and design firms for chiller products and data center cooling solutions.
• Manage account-level priorities, monthly and quarterly milestones, and the critical path to ensure on-time vendor approval.
• Drive multi-portal operations across hyperscaler, colocation, engineering, procurement, and manufacturing systems to maximize first-pass approvals.
• Manage pre-assessment questionnaires and conduct gap assessments across tax, insurance, sanctions, export control, cybersecurity, ESG, finance, and supply capability in coordination with U.S. -based teams and Japan -based manufacturing and engineering organizations.
• Develop corrective action plans with clear owners and timelines and visualize progress via dashboards.
• Cookordination audits, required evidence, procedures, and test reports; maintain alignment with UL/ETL/NRTL requirements and products or design changes with U.S. and Japan teams.
• Operate annual renewal calendars (tax, COI, contracts, compliance), ensuring zero lapses and continued approved-vendor status.
• Align onboarding with Sales tender timelines; coordinate cross-functionally with Engineering, Manufacturing, Quality, Legal, Finance, EHS, IT/Cyber, and Supply Chain.
• Lead final document reviews and version management to ensure accuracy, consistency, and audit readiness.
• Develop SOPs, checklists, and RACIs, and deliver internal training to standardize the vendor registration process and reduce cycle time.
• Visualize approval lead times, rejection reasons, renewal schedules, and overall status to support continuous improvement and management reporting.

Qualifications

• Education: Bachelor’s degree in engineering, quality assurance, or business administration required or equivalent combination of professional experience.
• Experience: Minimum of seven (7) years of experience in vendor registration, supplier qualification, or onboarding in B2B manufacturing or industrial sectors.
• Experience in centrifugal chillers and facilities, and data center cooling systems.
• Knowledge of North American tax, insurance, and regulatory and commercial compliance.
• Hands-on experience with customer portal operations and structured documentation management.
• Strong cross-functional project management skills and high accuracy in documentation and document/version control.
• Negotiation skills for customer-facing qualification and alignment related to vendor approval and order readiness.
• Ability to effectively collaborate and communicate with Japan -based manufacturing, engineering, and quality stakeholders.

Prior to applying

Excellent Benefits (Medical, Dental, Vision & 401K Matching)
Excellent growth and advancement opportunities
Paid vacation, sick time, and 15 holidays
Committed to quality products and services.
Great working environment and culture