Vendor Compliance Specialist

Responsibilities

• Examine the documentation to ensure that all necessary documents are included and signed, and effectively communicate the deficiencies to field offices.
• Communicate to the Juridical Department all the changes introduced in the packages of suppliers for their revision.
• Scan the vendor package in a shared unit and send it to the Controller for approval.
• Run quarterly reports to check the information on the W9 / GST forms.
• Send reports to the offices to make the necessary corrections.
• Ask the offices for the W9 forms corresponding to the providers they have used.
• Print forms 1099 and T5018 at the end of the year.
• Run tests of report format in the accounting system.
• Send documents to suppliers before the stipulated deadline.
• Work with suppliers to ensure the introduction of the necessary corrections and re-send the documents.
• Submit statements to the appropriate government agencies.
• Keep copies of documents for future use.
• Process invoices and payments in Sunbelt / Dryco.
• Review PODS as necessary.
• Manage audit requests from various departments.
• Assist the accounts payable department when you have problems with the issuance of checks.

Requirements

• Prepare and review reports and information in a timely and accurate manner for U.S. 1099's and Canadian T5018.
• File Returns with appropriate government and/or provincial agencies.
• Work with vendors on issues and corrections needed; reprocess files.
• Ensure processing adheres to company and regulatory guidelines.
• Manage flow of information and documentation effectively.
• Recognize issues and take initiative towards corrective action.
• Maintain professional relationships with internal and external customers.
• Provide clear direction and follow through for issue resolution.
• Cookbook documentation as requested.
• Comprehensive understanding of customer service, principles and practices.
• Work under time constraints to meet specific timelines.
• Attention to detail and keen sense of safeguarding other people's property and information.

Qualifications

• Associates; Bachelor's preferred
• 1-3 years experience preferred in accounts payable or vendor compliance role.
• Work in a dynamic team environment and support multiple functions.
• Exercise independent judgment in an ethical manner.
• Adherence to processes and procedures.