Vendor Onboarding Specialist

About the role

The Vendor Onboarding Specialist is responsible for supporting the onboarding, setup, compliance, and ongoing governance of third-party suppliers within the Supply Chain organization. This role maintains supplier records, processes supplier requests, manages compliance documentation, and supports third-party risk management activities to ensure suppliers meet internal policies and regulatory requirements. The Specialist collaborates with cross-functional teams to strengthen supplier governance, improve operational efficiency, and enhance the supplier and internal customer experience.

Responsibilities

• Facilitate the onboarding, setup, and maintenance of third-party suppliers while ensuring the accuracy, completeness, and integrity of supplier records.
• Process supplier setup, updates, and compliance requests in accordance with established policies and procedures.
• Maintain supplier data within Oracle EBS and ensure information remains current and accurate.
• Review and maintain certificates of insurance (COI), policy documentation, and related compliance records.
• Support third-party risk management processes, supplier governance activities, and internal audits.
• Collaborate with Supply Chain, Legal, Risk Management, and business partners to resolve supplier issues and support procurement activities.
• Monitor pending supplier requests and coordinate with internal stakeholders to minimize operational disruptions.
• Maintain Supply Chain intranet resources and related documentation to ensure current information is available.
• Analyze supplier data and business requests to ensure compliance with internal controls and regulatory requirements.
• Incorporate feedback from internal customers, suppliers, and team members to improve service quality and operational performance.
• Promote a safe, inclusive, and professional work environment while adhering to organizational policies and standards.
• Perform other duties as assigned.

Requirements

• Minimum of 2 years of experience in Supply Chain, procurement, supplier operations, analytics, data analysis, or a related field.
• Bachelor's degree in a related field required.
• Experience with Oracle EBS required.
• Experience supporting third-party risk management processes required.
• Advanced proficiency with Microsoft Office applications required.
• Experience reviewing and analyzing data with strong attention to detail.
• Strong written and verbal communication skills.
• Excellent organizational and problem-solving skills.
• Ability to collaborate effectively with cross-functional teams and business partners.
• Experience with supplier onboarding processes preferred.
• Experience managing certificates of insurance (COI) preferred.
• Experience auditing supplier or operational data preferred.
• Knowledge of procurement and supply chain processes preferred.

Pay

$37.50 - $62.50 per hour