Onboarding Specialist

New Hire Experience & Onboarding

• Connects with all new hires post-offer to guide them through the new hire process roadmap.
• Manages a best-in-class quarterly in-person New Hire Orientation (NHO) program including full-cycle event project management: venue logistics, speaker coordination, run-of-show scheduling, A/V and technology setup, and post-event evaluation.
• Sets all pre-Day 1 hiring manager and team meetings including virtual and live New Hire Orientation sessions.
• Works with hiring teams and managers to create and deliver personalized welcome experiences for new hires.
• Prepares New Hire Quick Start Guides for leadership hires in partnership with the hiring manager.
• Maintains and develops new hire swag including shipment of personalized welcome materials.

Live Events, Training & In-Housing Public Speaking

• Leads and facilitates in-person and virtual training sessions for new hires and cross-functional teams, serving as a confident and engaging on-stage or on-screen presenter.
• Serves as a company ambassador and in-house public speaker at employee-facing events including town halls, onboarding kick-offs, and company-wide programs — representing GHX’s culture, values, and employer brand with professionalism and enthusiasm.
• Plans, coordinates, and hosts employee social events such as new hire happy hours, team-building activities, and milestone celebrations that reinforce connection and belonging from Day 1.
• Pairs with internal stakeholders and leadership to develop event programming, talking points, and presentations that align with the employee value proposition.
• Manages end-to-end logistics for all onboarding-related live events: budget tracking, vendor coordination, attendee management, space reservations, catering, and post-event follow-up.

Program Administration & Compliance

• Manages all onboarding new hire modules in the GHX HRIS, Dayforce.
• Administers relevant background check, eVerify, and credentialing processes.
• Maintains accurate documentation of work authorization in accordance with applicable federal, state, and local law.
• Trains all new hires to navigate the HRIS including reviewing pay and benefit information.
• Works with new hires to ensure compliance training is complete within a standard SLA across the business.
• Pairs with ET to ensure and track new hire hardware delivery, system setup, and cross-functional team training sessions.
• Auxiliaries new hires with additional programs such as T&E, corporate credit cards, and navigating the GHX Hub.
• Prepares and maintains 30-day new hire reviews, 45, 90 & annual employee check-in surveys in Microsoft Office and Glint.
• Manages and updates all internal trackers that monitor new hire and program milestones.
• Audits onboarding materials and programs quarterly for marketing and company updates.

Requirements

• Four plus years of progressive HR experience. Building and executing employee-centric programs in support of an employee value proposition preferred.
• Two plus years leading a new hire orientation or similar large-scale live event program in a corporate or professional setting, including full project management of event logistics.
• Demonstrated experience planning and managing live events and in-person training sessions, including vendor management, scheduling, on-site coordination, and post-event follow-up.
• Confident and polished public speaker, comfortable presenting to groups of all sizes in professional settings including company-wide or leadership-level audiences.
• Proven ability to plan and host employee social and engagement events such as happy hours, team-building exercises, and recognition experiences that strengthen community and culture.
• Experience providing a high level of employee or customer service including meeting specific KPIs.
• Associate’s degree and/or a combination of relevant education and work experience.
• Demonstrated ability to maintain confidentiality and meet deadlines.
• Professional use of relevant software packages such as MS Office, HRIS, and ATS.