Onboarding Specialist

About the role

This team ensures the lifecycle of a faculty, physician or provider hire from position ideation to first ninety days are optimized for both the newly hired faculty and the respective department. This office ensures the recruitment process is efficient, inclusive, and aligned with the guidelines outlined by the University’s Provosts office while ensuring candidates and new hires have a high-touch experience throughout the hiring and onboarding process.

Responsibilities

• Manage onboarding processes for new faculty hires from acceptance through early employment.
• Serve as the primary onboarding contact for new faculty.
• Track completion of onboarding requirements, documentation, and training.
• Career coordination with HR, IT, credentialing, payroll, benefits, and departmental administrators.
• Ensure timely setup of access to systems, workspace, ID badges, and institutional resources.
• Maintain onboarding records and documentation.
• Aid with faculty orientation and onboarding communications.
• Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.
• Serves as a resource for program information. Resolve problems or questions referred by program staff, University administrators, or other contingencies.
• May process job postings for faculty and other academic appointments.
• Performs other related work as needed.

Requirements

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Qualifications

• Education: Bachelor’s degree in Business Administration, Higher Education Administration, Human Resources or related field strongly preferred.
• Experience: 2–4 years of experience in HR operations, onboarding, or academic administration strongly preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple onboarding processes simultaneously.

Skills

• Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.
• Demonstrated ability to work independently and as part of a team.
• Foster partnership and collaboration.
• Exhibit business acumen and organizational astuteness.
• Strong interpersonal and customer service skills, with the ability to remain calm, professional, and productive while managing complex issues, competing priorities, and tight deadlines.
• Display emotional intelligence.
• Exhibit resilience and optimize resources.
• Excellent organizational and communication skills.
• Demonstrated excellent critical thinking and problem-solving skills utilizing appropriate resources to resolve issues with high attention to detail.
• Ability to handle sensitive and confidential situations and information with absolute discretion.
• Ability to create and deliver presentations.
• Ability to demonstrate professional behavior in a respectful way.

Benefits

• Benefits Eligible Yes
• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Pay

$60,000.00 - $90,000.00

Schedule

Hybrid Working Environment.