Onboarding Specialist

Responsibilities

• Cook up end-to-end onboarding activities to make sure employees finish necessary documents, screenings, and pre-start tasks on time.
• Keep employee data sharp in HRIS platforms and fix record issues with extreme care.
• Collaborate with HR, hiring managers, and other teams to give a smooth and organized onboarding experience.
• Prepare and process paperwork for new hires while making sure we stick to company rules and regulations, especially HIPAA stuff if it applies.
• Answer employee questions about onboarding, policies, and HR stuff in a thorough and quick way.
• Watch onboarding progress, track unfinished things, and check in with people to keep start dates on track.
• Support employee relations by passing along tricky issues and keeping everyone in the loop during onboarding.
• Help out with HR stuff like updating workflows or changing systems, as needed.

Requirements

• Got a good handle on HR administration and know how to coordinate onboarding.
• Can work with HRIS systems and keep employee data spot-on.
• Knows employee relations and can handle sensitive situations with class.
• Understands HIPAA-regulated environments and knows how to handle confidential info.
• Has killer organizational skills to juggle lots of tasks, deadlines, and follow-ups.
• Speaks clearly and writes well to talk to employees, managers, and other HR folks.
• Has a keen eye for details and loves accuracy in docs and data entry.

Qualifications

The ideal candidate will have:

• Experience in HR administration with a strong background in onboarding coordination.
• Hands-on proficiency with HRIS systems and the ability to manage employee data accurately.
• Knowledge of employee relations practices and confidence handling sensitive situations with discretion.
• Familiarity with HIPAA-regulated environments and an understanding of confidential information management.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and follow-ups effectively.
• Clear written and verbal communication skills for interacting with employees, managers, and internal HR partners.
• A high attention to detail and commitment to accuracy in documentation and data entry.