Onboarding Specialist

Key Responsibilities

• Execute end-to-end onboarding processes for new hires across multiple locations, including mission-critical data center sites.
• Collaborate with IT, Security, and Facilities teams to ensure timely provisioning of equipment, system access, and badging for corporate and data center employees.
• Support coordination of site-specific onboarding requirements, including safety training and operational protocols.
• Administer customer-specific compliance programs across multiple markets, ensuring adherence to contractual requirements and access eligibility standards.
• Coordinate and track customer-required background screening processes, including management of external customer compliance platforms and vendor systems.
• Facilitate customer-specific credentialing requirements, including background checks, badging, confidentiality agreements, training certifications, and site access approvals.
• Serve as the primary liaison between internal teams, compliance vendors, and customer representatives regarding personnel compliance requirements.
• Maintain accurate records of employee compliance status and proactively monitor upcoming expirations, renewals, and re-certification requirements.
• Manage recurring employee re-screening programs, including biannual background check renewals and any customer-mandated periodic compliance reviews.
• Escalate compliance concerns, discrepancies, or adverse findings to appropriate leadership while maintaining confidentiality and data privacy standards.
• Support customer audits, compliance reviews, and requests for personnel qualification documentation.
• Coordinate the administration of the annual company compliance audit, ensuring acceptance of required ISO, SOC, PCI, and HIPAA certifications.
• Maintain compliance reporting and audit documentation to support internal and external compliance requirements and readiness.

Qualifications

• 3+ years of experience in Human Resources, onboarding, compliance administration, workforce credentialing, or related fields.
• Experience managing background screening programs, contractor credentialing, customer compliance programs, or regulated workforce requirements preferred.
• Exceptional attention to detail and ability to maintain highly confidential information.
• Proficiency with HRIS platforms, specifically Workday and ADP.
• Experience supporting audits, compliance reporting, and documentation management preferred.
• Strong communication and stakeholder management skills with the ability to work effectively across departments and external organizations.

Benefits & Perks

Aligned Data Centers is proud to offer a comprehensive benefits package to support the health, well-being, and financial security of our team members. Eligible employees have access to:

• Health Coverage: Medical, dental, and vision insurance.
• Health Savings and Flexible Spending Accounts: HSA with employer contribution for eligible participants. FSA's offered for health and dependent care to increase tax savings.
• Retail Savings: 401(k) plan with company match.
• Bonus Opportunities.
• Paid Time Off and Holiday Pay.
• Company-Sponsored Insurance: Short-Term Disability, Life Insurance, and Long-Term Disability (with medical election).
• Optional Benefits: Voluntary life, critical illness, legal, and additional disability coverage.
• Wellness Programs: Employee assistance program (EAP), Wellhub gym membership, and other wellness initiatives.