Vendor Management and Accounting Manager

Core Responsibilities

• Vendor Governance & Master Data Ownership
• Own vendor onboarding standards, master data governance, and ongoing maintenance across all entities and geographies
• Establish and enforce controls around vendor setup, changes, approvals, and documentation to mitigate risk and ensure data integrity
• Serve as the primary accounting owner for vendor data, including validation of legal entities, payment attributes, tax classifications, and contractual alignment
• Partner with Legal, Procurement, and Tax to ensure vendor structures align with agreements, regulatory requirements, and accounting treatment
• General Ledger Accuracy & Accounting Oversight
• Ensure vendor-related activity is accurately reflected in the general ledger, including expenses, accruals, prepaid expenses, and clearing or suspense accounts
• Review and approve journal entries related to vendor activity, including accruals, reclassifications, and corrections
• Own reconciliation and resolution of vendor-related GL accounts and sub-ledgers
• Ensure consistent application of accounting policies and proper expense classification across departments
• Partner with the GL team to support accurate and timely month-end, quarter-end, and year-end close
• Controls, Compliance & Risk Management
• Design, document, and maintain policies and procedures supporting strong internal controls over vendor data and GL postings
• Monitor and remediate control gaps, recurring issues, and audit findings related to vendor activity
• Prepare schedules and support documentation for: Financial statement audits, Internal reviews, Tax and regulatory reporting (e.g., vendor-related disclosures, 1099/withholding support)
• Ensure all vendor-related financial activity complies with GAAP, company policy, and applicable regulations
• Technology Enablement & Process Optimization
• Serve as subject-matter expert for vendor and GL architecture within the ERP system (NetSuite strongly preferred)
• Partner with Finance Systems and IT to: Improve vendor master data controls, Strengthen GL validation and mapping rules, Enhance reconciliation and reporting capabilities, Leverage automation and reporting tools to reduce manual intervention and elevate review, governance, and analysis
• Use data and metrics to identify trends, risks, and opportunities for process improvement
• Cross-Functional Partnership & Leadership
• Lead, coach, and develop team members responsible for vendor governance and GL accuracy
• Train stakeholders on vendor policy requirements, accounting impact, and control expectations
• Partner cross-functionally with Accounting, Tax, Procurement, Legal, Treasury, and Operations accounting leadership team with special projects, system initiatives, and process improvements
• Handle sensitive financial and vendor information with discretion and strict confidentiality

Qualifications

• Bachelor’s degree in accounting, Finance, or related field
• 7+ years of progressive accounting experience, including management responsibility
• Strong NetSuite experience, particularly vendor records, GL structure, and reconciliations
• Demonstrated experience managing vendor data governance and GL accuracy in a global environment
• Deep understanding of GAAP, accrual accounting, and internal controls
• Proven ability to evaluate, document, and improve accounting processes in an audit-ready environment
• Strong analytical, documentation, and stakeholder communication skills

Priorities

• Multi-entity and multi-currency accounting experience
• Prior exposure to SOX or highly controlled audit environments
• Familiarity with vendor tax reporting requirements (1099, VAT/GST support)
• CPA or CMA certification