Validation Coordinator

Position Summary

The Sanitation Validation Coordinator is responsible for managing and maintaining sanitation validation documentation in support of manufacturing operations within a cosmetic contract manufacturing environment. This role partners closely with Quality, Manufacturing, Validation, and Sanitation teams to ensure validation records are accurate, compliant, and audit-ready.

Key Responsibilities

• Cook up and maintain validation protocols, reports, forms, logbooks, and supporting records.
• Prepare and route validation packets for accuracy, completeness, and compliance.
• Ensure all required approvals, signatures, and supporting data are properly documented.
• Track validation projects and schedules to support production timelines.
• Collaborate with cross-functional teams to resolve documentation discrepancies.
• Generate and maintain SOPs, work instructions, and validation templates.
• Support investigations related to documentation errors, deviations, and validation exceptions.
• Maintain organized, inspection-ready electronic and paper validation files.
• Aid during customer audits, regulatory inspections, and internal audits.
• Monitor validation status and communicate project updates to management.
• Support continuous improvement initiatives and ensure compliance with cGMP requirements.

Qualifications

• Education: Associate's or Bachelor's degree in Life Sciences, Chemistry, Biology, Quality, Engineering, or a related field preferred. Equivalent experience may be considered.
• Experience: 1-3 years of experience in Quality Assurance, Document Control, Validation, Regulatory Affairs, or a GMP-regulated environment. Experience with validation protocols, batch records, and controlled documentation preferred. Cosmetics, personal care, pharmaceutical, food, or consumer products manufacturing experience is a plus.

Required Skills

• GMP/cGMP compliance
• Quality Assurance and Document Control
• Validation documentation and packet review
• SOP creation and revision
• Good Documentation Practices (GDP)
• Strong proofreading and attention to detail
• Change control and record management
• Microsoft Office (Excel, Word, Outlook)
• Excellent organization and communication skills