UTS - Temporary Donor Services Specialist at NC State

About the role

The Donor Services Specialist (Gift Agreements, Naming Opportunities, and Donor Services General Assistance) plays a vital role in supporting the team with researching and assisting with the review of gift agreements, naming opportunities, and related administrative processes. This position ensures the accuracy, consistency, and timeliness of donor documentation while providing general support to facilitate the team’s daily operations.

We are seeking a proactive, detail-oriented professional who thrives in a fast-paced, collaborative, and innovative team environment. The ideal candidate will possess excellent writing and communication skills, demonstrate experience in project tracking and compliance, have a solid understanding of legal processes, and maintain a keen eye for detail.

Responsibilities

• Conduct research and gather information related to gift agreements.
• Draft, edit, and refine documents, memos, correspondence, and proposals.
• Draft, review, and approve gift agreements to ensure accuracy and alignment with university standards.
• Assist in reviewing gifts and gift agreements for compliance with IRS regulations, CASE standards, university policies, best practices, and Advancement operational guidelines.
• Coordinate the review process with campus partners.
• Develop talking points and briefing materials for front-line fundraisers.
• Track and coordinate all processes related to gift agreements to ensure timely completion.
• Provide support in researching gift agreements, endowment histories, and related records.
• Conduct general research in support of Donor Services initiatives.
• Perform additional duties as assigned to support the overall operations of Donor Services.

Requirements

Bachelor’s degree in a discipline related to the area of assignment or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Skills

Communication & Writing Skills

• Excellent written and verbal communication abilities
• Exceptional copyediting and proofreading skills
• Strong command of English grammar, punctuation, spelling, and syntax
• Ability to write clearly, concisely, and professionally for various audiences

Technical & Software Proficiency

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Skilled in Google Workspace (Docs, Sheets, Slides, etc.)
• Experience with project tracking tools such as Smartsheet
• Comfortable learning and adapting quickly to new software platforms
• Strong aptitude for using technology to improve workflows and solve problems

Organizational & Analytical Skills

• Exceptional attention to detail and accuracy
• Demonstrated ability to conduct independent research
• Experience with database systems and process tracking
• Ability to interpret and utilize maps effectively
• Proven ability to manage and prioritize multiple projects independently

Interpersonal & Professional Qualities

• Ability to work both independently and collaboratively with internal teams and external partners
• Excellent customer service and relationship-building skills
• Experience working with confidential information in a professional setting

Preferred Qualifications

One or more years of experience in one or more of the following fields is a plus: higher education, nonprofit organizations, grant writing, legal writing, donor relations, stewardship, gift agreement writing, or fundraising.

Benefits

• Health Insurance for Temporary Employees
• LEAD courses for career enhancement
• Free attendance at non-revenue generating sporting events
• Work-life balance with Childcare discounts, Wellness & Recreation Membership, and Wellness Programs

Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status.

Pay

$20.00-$26.00/hourly

Schedule

Monday-Friday, 8am - 5pm

Other duties as needed.

This is a time-limited position with an appointment length of up to 11 months.