US-Horseheads-HR Administrator

Description Position Summary Provide day-to-day administrative and operational HR support to the plant assisting with high-volume transactional and employee-facing activities. This role helps ensure timely and accurate execution of HR processes supports employee inquiries and enables the HR Manager to focus on more complex employee relations and strategic priorities. Key Responsibilities - Provide front-line HR support by responding to employee questions regarding policies procedures benefits and general HR inquiries - Maintain and update employee records in HR systems ensuring accuracy and confidentiality - Assist with onboarding and offboarding processes including new hire paperwork orientations and system entries - Support recruitment activities by scheduling interviews coordinating candidate communications and maintaining applicant tracking systems - Coordinate and track leave of absences attendance and timekeeping processes Kronos or similar systems - Assist with payroll support activities including data entry audits and resolving basic discrepancies - Prepare HR documents such as employment letters job changes disciplinary documentation and reports - Support compliance activities by maintaining personnel files and ensuring documentation is complete and up to date - Assist in coordinating employee engagement activities site communications and events - Partner with supervisors to gather information route HR requests and ensure timely follow-up - Provide administrative support for employee relations activities documentation scheduling meetings tracking cases - Manage general HR administrative tasks including filing data tracking reporting and calendar coordination Scope / Level of Responsibility - Focused on execution and administrative support not decision-making - Works under direction of HR Manager on priority items - Supports both union and non-union populations in a manufacturing environment - Handles sensitive information with a high level of confidentiality - Operates in a fast-paced plant environment with shifting priorities How This Role Supports the Business This role provides critical administrative coverage so that core HR processes timekeeping hiring onboarding employee support continue to run smoothly. It allows leadership and the HR Manager to focus on higher-risk areas such as employee relations investigations and labor considerations which are especially important in a manufacturing and union environment. Skills human resources, manufacturing, payroll process, administrative support, kronos, union experience Top Skills Details human resources,manufacturing Additional Skills & Qualifications Qualifications - Associates or Bachelors degree in Human Resources Business or related field preferred - 1-3 years of administrative or HR support experience manufacturing environment a plus - Basic understanding of HR processes onboarding timekeeping payroll support etc. (Kronos/Access experience would be a plus) - Strong organizational skills with ability to manage multiple tasks and deadlines - Proficiency in Microsoft Office Excel Word Outlook - Experience with HRIS systems Workday Oracle or similar preferred - Strong attention to detail and ability to maintain confidentiality - Effective communication skills and customer-service mindset - Union experience would be very helpful Key Traits for Success - Highly organized and detail-oriented - Comfortable in a fast-paced firefighting environment - Approachable and responsive to employee needs - Able to balance administrative work with employee-facing support - Takes initiative while knowing when to escalate issues Experience Level Entry Level Job Type & Location This is a Contract position based out of Horseheads, NY. Pay And Benefits The pay range for this position is $35.84 - $35.84/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Horseheads,NY. Application Deadline This position is anticipated to close on Aug 11, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.