Upper School Operations Assistant

Location: Brooklyn, New York
Type: Full-time, ten-month position
Salary: $48,000 - $55,000 yearly

About the role

Packer seeks an Upper School Operations Assistant to support the daily operations of the Upper School and help ensure an organized, welcoming, and responsive experience for students, families, and faculty. This is a high-energy, fast-paced work environment. The ideal candidate must respond to a wide range of circumstances, many of them unforeseen, and should be energetic, patient, flexible, empathetic, and self-starting, with the ability to anticipate needs, troubleshoot problems, and manage multiple priorities effectively. This role is essential in creating a positive experience for students and families, so the person in this position should enjoy working with adolescents and be committed to fostering a welcoming, responsive, and well-organized environment.

This position reports to the Upper School Administrative & Communications Coordinator, with day-to-day collaboration with the Dean of Student Life and Leadership.

Responsibilities

• Student Attendance and Phone Management:
  • Manage daily student attendance reporting for the Upper School.
  • Coordinate attendance updates related to substitute teachers, field trips, and other special circumstances.
  • Manage the process for early dismissals, including athletic events and individual requests.
  • Communicate with faculty daily to ensure timely, accurate classroom attendance.
  • Oversee the collection and distribution of student cell phones in accordance with school policies.
• Transportation and Logistics:
  • Prepare Omnicards and maintain associated spreadsheets.
  • Coordinate and distribute subway passes for field trips and other approved school activities.
• Administrative Support:
  • Provide administrative support for major Upper School events, including Curriculum Night, Graduation, and First Day activities.
  • Support the Domestic Symposium program by managing attendance, transportation passes, budget spreadsheets, scheduling, and other administrative needs as directed by the Domestic Symposium Coordinator.
  • Provide administrative support for student life programs and events as directed by the Dean of Student Life and Leadership.
• Office Operations:
  • Manage office supplies and maintain the organization and appearance of the Upper School office.
  • Oversee locker assignments and maintain the lost-and-found system.
  • Contribute to the smooth functioning of the Upper School office and perform other related duties as assigned.

Requirements

• Administrative experience required; experience in a school setting preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Excellent interpersonal, communication, and customer service skills.
• Proficiency with spreadsheets, databases, and Google Workspace applications.
• Demonstrated ability to work collaboratively and maintain confidentiality.

Benefits

Salaries are determined based on a scale reflecting years of experience and level of education.

About the organization

Grounded in rich traditions while embracing the future, Packer is a diverse community that balances the value of scholarship and the intellect with the importance of meaningful and sustained relationships. Guided by dedicated adults, Packer students are challenged to develop talents, pursue aspirations, and become empathetic, responsible, globally-minded women and men. We educate students to:

• Think Deeply
• Speak Confidently
• Act with Purpose and Heart