School Operations Coordinator

Full-time position, 40+ hours per week. Immediate hire; position will remain open until filled with the ideal candidate.

About the role

One City Schools, Inc. seeks a School Operations Coordinator to support the daily operational activities of its network of early childhood and public charter schools. This role assists with technical and administrative tasks, ensures efficient functioning of school teams, processes, and facilities, and contributes to creating a safe and productive learning environment for students and staff.

Responsibilities

• Administrative Support:
  • Coordinate school events, meetings, and activities
  • Maintain and organize school records, documents, and student files
  • Manage inventory of school supplies and materials
  • Assist with procurement processes, including ordering supplies and monitoring stock levels
  • Support communication efforts by drafting and proofreading correspondence
• Facilities and Maintenance:
  • Collaborate with leadership to facilitate maintenance of school facilities and functions
  • Coordinate repairs, cleaning, and janitorial services as needed
  • Maintain safety protocols and emergency procedures
• Enrollment, Registration and Student Support:
  • Assist with student enrollment processes, including recruitment, registration, and record-keeping
  • Collaborate with teachers and staff to align support with school-based needs and student plans
• Stakeholder Engagement:
  • Build and maintain positive relationships with parents, families, and the community
  • Collaborate with school leadership, development, and partnership staff to secure resources and community partnerships
  • Represent One City Schools at community events and meetings
• Budget Assistance:
  • Assist in budget research, preparation, tracking, and expense monitoring
  • Help prepare and process invoices and payments related to school operations
• Leadership Qualities:
  • Model One City’s Habits of Character: integrity, self-respect, compassion, perseverance, and a willingness to encourage risk-taking
  • Maintain appropriate work habits, including punctuality, consistent attendance, and effective use of planning time
  • Establish and maintain cooperative relationships with colleagues, demonstrating commitment to teamwork
  • Communicate the positive aspects of One City Schools to the public
  • Maintain a clean, orderly, and welcoming educational environment and facility
  • Demonstrate grace and support when engaging children, parents, and guests
  • Exhibit excellence in judgment, decision-making, problem-solving, and an innovative mindset
  • Be energetic, flexible, and open-minded; embrace strategic change for the best interests of scholars
  • Be self-reflective and proactive with a growth mindset, including the desire to receive and give feedback

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in a relevant field is a plus
• Previous experience in administrative support or school operations is preferred
• Strong understanding of school operations from the perspective of teachers and support staff
• Strong organizational skills with excellent attention to detail
• Effective communication and interpersonal skills
• Proficiency in Microsoft Office Suite and other relevant software applications
• Ability to work collaboratively in a team-oriented environment
• Commitment to the mission and values of One City Schools
• Ability to regularly and routinely lift and push at least 50 pounds
• Completion of a background check required
• Be at least 18 years of age

Benefits

• Competitive salaries dependent on education, experience, and demonstrated impact on student achievement
• 11-month assignment with a standard workday and dedicated planning time each week
• Comprehensive professional development in student-driven, project-based learning models
• Generous time-off program, including 14 days of PTO, holidays, spring break, and winter break (follows MMSD schedule)
• Comprehensive health benefits (medical, dental, and vision)
• Voluntary benefits (Supplemental Life, Accident, Short Term Disability, etc.)
• Your age-eligible child automatically admitted to an open seat at One City Schools
• Life Insurance and Long-Term Disability
• Employee Assistance Plan

About One City Schools

Established in 2014, One City Schools, Inc. is a nonprofit school management organization based in Madison, Wisconsin, operating high-quality preschools and public charter schools (4K–12) in Wisconsin. One City’s mission is to seed a new model of public education that ensures children and teens are on track to succeed in college or career preparatory programs from birth through high school graduation. The organization is dedicated to ensuring scholars live and lead with good character, practice self-care and personal wellness, and possess the knowledge, skills, motivation, adaptability, and preparation to make the world better through community service and their chosen careers.

One City Preschool (OCP) is an accredited, award-winning, tuition-based early childhood learning center serving children ages 2 through 4. OCP facilitates early learning, development, and wellness within a play-based environment, leading to success in grade school and beyond. OCP is accredited by the City of Madison Child Care Division and recognized as a 5-Star program by the Wisconsin Department of Children and Families.

One City Elementary School (OCES) is a tuition-free public charter school in Madison, Wisconsin, dedicated to preparing children in grades 4K to 5 to have a positive and sustainable impact on the world. OCES fosters a deep love of learning, community, and strong character, cultivating broad cultural and global perspectives to empower scholars to think critically, solve complex problems, and approach challenges with confidence and creativity.

One City Preparatory Academy (OCPA) is a tuition-free public charter school in Madison, Wisconsin, serving grades 6 through 12. Established in 2022, OCPA prepares young people to have a positive and sustainable impact on the world by fostering a deep love of learning, community, and strong character. The school emphasizes personal wellness, teamwork, effective communication, and high-quality work to equip students for success in high school, college, and beyond.